# What data we actually have (compiled by the operations coordinator)

| Source | What's in it | How often it updates |
|---|---|---|
| Visit log (tablet at each distribution point) | One row per visit: date, time in, time served, distribution point, household ID, household size, postcode | Uploaded weekly, every Monday |
| Household register | One row per registered household: household ID, registration date, postcode, household size | Updated weekly with the visit log |
| Warehouse stock system | Stock on hand by distribution point and food category, kg in and kg out | Nightly |
| Volunteer rota spreadsheet | Hours by volunteer, by distribution point | Filled in by session leads, collated monthly |
| Donations ledger | Money donations by date; food donations in kg by date | Monthly, after the finance close |

Notes:

- There is no follow-up data on households after they stop visiting. We do not record outcomes.
- Saturday sessions have never run, so there is no Saturday data. All six points currently open Monday to Friday only.
- Our data protection policy says we must not publish or circulate any count of clients below 5 for an area, because small numbers can identify people. Trustee papers count as circulating.
- Last year's visit log: 12,000 visits from 4,100 distinct household IDs.