actualNoteContentPart: # Other Details
  In case your curiosity runs wild as the jackalope.
  
  **What to do when lists get stressfully long?**
  I try to go easy on myself, remembering that "overflowing" is the default state of any daily to-do list that hasn't been pared back lately.
  
  I especially strive not to feel guilty about dismissing old tasks that have grown less relevant. "Which tasks can I maybe dismiss?" is a question I ask a few times per week. 
  
  Beyond that, I look for opportunities to !move tasks to my teammates to-do lists, delegating anything that doesn't require my particular blend of talents.
  
  **What's your idea capture system? **
  Out in the world, I rely on the [Quick Task Bar on Amplenote's mobile app](https://www.amplenote.com/help/mobile_ios_android_quick_task_bar) . When browsing web sites, I [use Amplecap to make to-dos out of screenshot + url + annotation](https://twitter.com/williambharding/status/1630483903466328067) . In the desktop app, I usually just open my Inbox Note and drop new tasks there. 
  
  I also get tasks incoming from email and Slack. I discourage my teammates from sending me tasks in Slack, but since they still sometimes do, I copy them into a todo list if they can't be acted on immediately. For email, I keep a Priority inbox of up to 10 items that I will clean out at least once per week.
  
  I don't have any system for capturing/snoozing text messages yet, which is annoying.
  
  **How do you track long-term projects?**
  I usually set up a [flexible recurring todo](https://www.amplenote.com/help/habit_building_with_flexible_recurrence)  when I want to make steady progress on a goal over weeks or months, making it Important and designating it to take a max of 60 mins. Knowing I only have to work on the recurring task for a max of 60 mins makes it more palatable to get started.
  
  **How much has your approach changed in the last 12 months?**
  [Plenty](https://www.amplenote.com/blog/your_ceo_isnt_a_productivity_expert_who_is) ! It really depends on my main project, but I go through long stretches of hardly using todo lists at all, and then using them to make the most important decisions about which opportunities our many businesses should choose to pursue next.
  
  **What specific thresholds set off your alarm bells?**
  What a weirdly specific question to ask, doesn't it seem presumptuous to assume that I could name specific numbers for "how many tasks is too many?" Ok fine of course I have specific numbers.
  Too many red tasks in "Work" Task Domain of Calendar: 10
  Too many overall tasks in inbox note: 60
  Too many tasks in the daily jot: 10
  Too many tasks in the "today's plan" note: 5
  When any of these sources exceed this "comfort threshold," I get to work with dismissing tasks (Ctrl-Cmd-Space), !sleep ing tasks, and !reset ing the value of the task so it has to climb back up the Task Score mountain before I consider doing it again. Or, I suppose, sometimes actually doing the task is another viable path to make it go away. 🙃
processedNoteContent: ---
  title: How the CEO of Amplenote chooses what to work o...
  headers: # Other Details
  ---
  Other Details
  In case your curiosity runs wild as the jackalope. What to do when lists get stressfully long?
  
  I try to go easy on myself, remembering that "overflowing" is the default state of any daily to-do list that hasn't been pared back lately. I especially strive not to feel guilty about dismissing old tasks that have grown less relevant. "Which tasks can I maybe dismiss?" is a question I ask a few times per week. Beyond that, I look for opportunities to !move tasks to my teammates to-do lists, delegating anything that doesn't require my particular blend of talents. **What's your idea capture system? **
  Out in the world, I rely on the [Quick Task Bar on Amplenote's mobile app](https://www.amplenote.com)`
   . When browsing web sites, I [use Amplecap to make to-dos out of screenshot + url + annotation](https://twitter.com)`
   . In the desktop app, I usually just open my Inbox Note and drop new tasks there. I also get tasks incoming from email and Slack. I discourage my teammates from sending me tasks in Slack, but since they still sometimes do, I copy them into a todo list if they can't be acted on immediately. For email, I keep a Priority inbox of up to 10 items that I will clean out at least once per week. I don't have any system for capturing/snoozing text messages yet, which is annoying. How do you track long-term projects?
  
  I usually set up a [flexible recurring todo](https://www.amplenote.com)`
    when I want to make steady progress on a goal over weeks or months, making it Important and designating it to take a max of 60 mins. Knowing I only have to work on the recurring task for a max of 60 mins makes it more palatable to get started. How much has your approach changed in the last 12 months?
  
  [Plenty](https://www.amplenote.com)`
   ! It really depends on my main project, but I go through long stretches of hardly using todo lists at all, and then using them to make the most important decisions about which opportunities our many businesses should choose to pursue next. What specific thresholds set off your alarm bells?
  
  What a weirdly specific question to ask, doesn't it seem presumptuous to assume that I could name specific numbers for "how many tasks is too many?" Ok fine of course I have specific numbers.
  Too many red tasks in "Work" Task Domain of Calendar: 10
  Too many overall tasks in inbox note: 60
  Too many tasks in the daily jot: 10
  Too many tasks in the "today's plan" note: 5
  When any of these sources exceed this "comfort threshold," I get to work with dismissing tasks (Ctrl-Cmd-Space), !sleep ing tasks, and !reset ing the value of the task so it has to climb back up the Task Score mountain before I consider doing it again. Or, I suppose, sometimes actually doing the task is another viable path to make it go away. 🙃
noteTitle: How the CEO of Amplenote chooses what to work on every day