### Activity Log (Audit Trail) Source: https://help.jaz.ai/en/articles/13870141-activity-log-audit-trail **Q1. What is an Activity Log?** - The Activity Log is Jaz's audit trail feature. It provides an AI-generated summary of all changes made to a record. - It shows what was changed, who made the change, and when it was updated. **Q2. Where can I access the Activity Log?** - Open a record, click the three-dot icon, and select **Activity Log**. The Activity Log is available for most records in Jaz.**Q3. What can I expect to see in the Activity Log?** - A summarized view of all changes made to the record, including what was updated, who made the change, and when it occurred. **Q4. Can I download the Activity Log?** - No, downloads are not yet supported. **Q5. Is the Activity Log editable or deletable?** - Activity Logs cannot be edited or deleted. **Q6. Does the Activity Log update instantly?** - The Activity Log updates automatically whenever changes are made to a record. --- ### Capsules Source: https://help.jaz.ai/en/articles/12880661-capsules **Q1. What are Capsules?** - Capsules are containers that group related transactions together, especially for complex accounting scenarios like prepaid expenses, deferred revenue, accrued expenses, and other advanced entries. - It keeps all linked invoices, bills, journals, and scheduler-generated entries organized in one place. - This can help you review and audit transactions faster. **Q2. What other accounting scenarios can I use Capsules for?** - Capsules can be used for any complex or multi-step transaction that requires multiple linked entries. - Common use cases include: - **Accrued expenses:** Month-end accrual journals, reversals, and the supplier bill once received. - **Adjustments or corrections:** Reversal entries and correcting journals grouped for audit clarity - **Prepaid expenses:** Annual insurance or subscriptions paid upfront with monthly amortization journals. - **Security deposits:** Deposit payment, reclassification entries, and refund or offset - **Intercompany transactions:** Reimbursements, allocations, and adjustments across related entities. - **Fixed asset acquisitions:** Recording new equipment or asset purchases together with installation, delivery, or setup costs. - **Renovations or improvements to existing assets:** Contractor bills, capitalization journals, and depreciation after improvements. - **Construction-in-progress (CIP):** Progress billings, accumulated costs during construction, and final capitalization into a fixed asset. - **Asset disposals:** Derecognition entries, accumulated depreciation write-off, and gain or loss on disposal journals. ​ **Q3. What information does a Capsule contain?** - A capsule contains three parts: - Basic details: capsule name, type, and description. - Transactions: invoices, bills, journals, or any mix of entries tied to the capsule. - Schedulers: recurring transactions from any schedulers. **Q4. What are Capsule Types?** - Capsule types are labels that help categorize your complex transactions (e.g., prepaid expenses, deferred revenue, intercompany). - Your organization starts with default types, and you can add, edit, or rename types to match your accounting needs. **Q5. How do I create a Capsule?** - Go Reports > Capsules > + New Capsule. Alternatively, when creating or editing transactions, you can click the capsule icon to create a new one. - Create a new capsule by entering a name, selecting a type, and adding an optional description. **Q6. How do I attach a transaction to a Capsule?** - You can attach transactions into a capsules in the following ways: - When creating or editing a transaction, select the capsule icon and choose an existing capsule or create a new one. ​ - Highlighting bulk transactions and using the Quick Fix function. ​ - Clicking the capsule icon during transaction modal view. ​ ​ - You can also [move](#h_3b3d10a7c4) a transaction from one capsule to another when needed. **Q7. Can I move a transaction to another Capsule?** - Yes. You can open a transaction, select the capsule icon, and choose the new capsule you want to move it to. - You can also open a capsule, select multiple transactions, and bulk move them to another capsule. **Q8. How do I delete a Capsule?** - A capsule must be empty before it can be deleted. Once all transactions are removed, it will appear under the Empty tab, where you can delete it. **Q9. How do I know if a transaction is part of a Capsule?** - You can view all transactions under a capsule by going to Reports > Capsules. - When viewing a transaction, the capsule icon appears beside Invoice Details if it is assigned to a capsule. - When editing a transaction, the capsule icon will be highlighted if the transaction belongs to a capsule. **Q10. How do Schedulers work with Capsules?** - If a scheduler has a capsule selected, every recurring entry it generates will automatically be created under the same capsule. - This ensures all related future transactions are grouped together. **Q11. How do Capsules appear in reports?** - You can choose to group ledger entries by Capsules. **Q12. How are Capsules different from [Tracking Tags](https://help.jaz.ai/en/articles/9066651-tracking-tags)?** - Tracking tags label transactions for reporting. - Capsules group full transactions and schedulers, letting you view all entries related to a complex accounting flow. - In reports, you can group ledger entries by Capsules, while Tracking Tags can only be used as a filter. **Q13. Can I use Capsules in Clio?** - Yes. Clio can detect when a document represents a complex transaction and suggest creating a capsule with the correct initial entries and schedulers. - Once confirmed, Clio automatically creates the capsule and all required draft transactions. **Q14. How do I attach multiple transactions to a Capsule?** - You can use the Quick Fix function to do bulk attachment of transactions to a capsule. --- ### Banks Summary Source: https://help.jaz.ai/en/articles/13904602-banks-summary **Q1. What is Banks Summary?** - Banks Summary is an accounting report that provides an overview of: - Bank closing balances - Reconciliation summaries - Reconciliation details - It helps you monitor your bank balances and reconciliation status. **Q2. Where can I access Banks Summary?** - Go to Reports > Summaries > Banks. **Q3. What is the Closing Balances tab?** - The Closing Balances tab shows the current balance of all bank accounts as of a selected date. - It includes: - Account Code - Account Name - Account Description - Status - Account Currency - Balance - Statement Balance **Q4. How do I change the date in Closing Balances?** - Click on the Date dropdown. - Choose preset options such as: - Today - End of this Month - End of last Month - End of last Financial Quarter - End of last Financial Year **Q5. Can I filter bank accounts in Closing Balances?** - Yes. Click Filter and apply filters such as: - Account Code - Account Name - Currency - Description - Balance - Statement Balance - Click Apply to activate filters. **Q6. Can I customize the columns in Closing Balances?** - Yes. Click the adjust icon and select Adjust Columns. - You may: - Add or remove columns - Reorder selected columns - Examples of available columns include: - Account Code - Account Name - Account Description - Status - Account Currency - Balance - Statement Balance - Account Lock Date - Click Save after making changes. **Q7. Can I export the Closing Balances report?** - Yes. - Click the download icon. - Choose Excel. - Click Download. - The export reflects your visible columns. **Q8. What is the Reconciliation Summary tab?** - The Reconciliation Summary tab shows a summary of a selected bank account’s reconciliation for a specific date range. - It includes: - Bank Opening Balance - Reconciled Bank Records - Unreconciled Bank Records - Bank Closing Balance - Cashflow Records Opening Balance - Reconciled Cashflow Records - Unreconciled Cashflow Records - Cashflow Records Closing Balance - Difference **Q9. How do I change the date range in Reconciliation Summary?** - Click the Date Range dropdown. - Select preset options such as This Month, This Financial Quarter, or This Financial Year. - You may also manually set the start and end dates. **Q10. How do I select a bank account in Reconciliation Summary?** - Click the Account dropdown. - Choose the bank account you want to review. **Q11. What does the Difference represent?** - The Difference shows the variance between: - Bank closing balance - Cashflow records closing balance - A non-zero difference may indicate unreconciled transactions. **Q12. What is the Reconciliation Details tab?** - The Reconciliation Details tab shows detailed bank and cashflow records within the selected date range. - It includes columns such as: - Date - Description - Reference - Contact - Payment Method - Amount **Q13. What do Unreconciled and Reconciled mean?** - Unreconciled shows transactions that have not yet been matched. - Reconciled shows transactions that have already been matched during reconciliation. **Q14. Can I filter transactions in Reconciliation Details?** - Yes. Click Filter and apply filters such as: - Contact - Description - Reference - Payment Method - Amount (SGD) - Click Apply to activate filters. **Q15. Can I export Reconciliation Summary and Details?** - Yes. Click the download icon to download the summary. The exported report reflects your selected date range and filters. --- ### Fixed Assets Summary Source: https://help.jaz.ai/en/articles/13904616-fixed-assets-summary **Q1. What is Fixed Assets Summary?** Fixed Assets Summary is an accounting report that helps you: - View your fixed asset register - Compare fixed asset balances with ledger balances - Identify differences between the register and the ledger. It has two tabs: - Register - Reconciliation Summary **Q2. Where can I access Fixed Assets Summary?** - Go to Reports > Summaries > Fixed Assets **Q3. What is the Register tab?** - The Register tab shows a detailed list of all fixed assets within the selected date range. - It includes columns such as: - Purchase Date - Asset Name - Asset Reference - Asset Account - Status - Purchase Value - Net Book Value - Assets can be grouped by: - Type - Category - Account - Status **Q4. How do I change the date range?** - Click the Date Range dropdown - Choose preset options such as: - This Month - This Financial Quarter - This Financial Year - Last Month - Last Financial Quarter - Last Financial Year - You may also manually select start and end dates **Q4. Can I filter the Fixed Assets Register?** - Yes. Click Filter and apply filters such as: - Asset Account - Asset Category - Asset Name - Asset Reference - Asset Type - Depreciation Method - Status - Purchase Value - Net Book Value - Click Apply to activate the filters. **Q5. Can I customize the columns in the Register?** - Yes. Click the settings icon and select Adjust Columns. - You may: - Add or remove columns - Reorder columns - Additional available columns include: - Accumulated Depreciation Account - Depreciation Expense Account - Depreciation Method - Useful Life (Months) - Depreciation Start Date - Depreciation End Date - Disposal Date - Depreciable Value - Residual Value - Closing Book Value - Gain/Loss on Disposal - Click Save after making changes. **Q6. Can I export the Fixed Assets Register?** - Yes. Click the download icon to download the register. The export reflects your visible columns. **Q7. What is the Reconciliation Summary tab?** - The Reconciliation Summary compares balances between: - General Ledger - Fixed Asset Register - It helps ensure that your asset accounts match the asset register. **Q8. What information is shown in Reconciliation Summary?** - For each asset account, you will see: - Opening Balance - Debits in Period - Credits in Period - Closing Balance - For each section, the report shows: - Ledger balance - Fixed Asset Register balance - Difference **Q9. What does the Difference represent?** - The Difference shows the variance between the ledger balance and the fixed asset register balance - A non-zero difference may indicate: - Missing asset entries - Manual journal entries not linked to the register - Timing differences **Q10. Can I filter accounts in Reconciliation Summary?** - Yes. Select specific asset accounts from the Account dropdown. Choose All Accounts or specific accounts such as: - Property, Plant and Equipment - Accumulated Depreciation - Intangible Assets - Computer Equipment **Q11. Can I export the Reconciliation Summary?** - Yes. Click the download icon to download the summary. The export reflects the selected date range and accounts. --- ### GST Ledger Source: https://help.jaz.ai/en/articles/13904552-gst-ledger **Q1. What is the GST Ledger?** - The GST Ledger is a report that displays all GST-related transactions within a selected date range. It shows details such as transaction type, contact, GST profile, currency, net amount, GST amount, and gross amount. **Q2. Where can I access the GST Ledger?** - Go to Reports > GST Ledger. **Q3. How do I change the date range?** - Click on the Date Range dropdown. You may select preset options such as This Month, This Financial Quarter, This Financial Year, Last Month, Last Financial Quarter, or Last Financial Year. - You may also manually select a custom start and end date. **Q4. Can I group GST transactions?** - Yes. Click on Group By and choose from: - None - GST Profile - GST Type - IRAS F5 **Q5. Can I filter GST transactions?** - Yes. Click on Filter and apply filters based on available fields such as: - Account Name - Account Type - Contact - Currency - GST Profile - GST Type - Transaction Type - Transaction Reference - GST Rate (%) - Net (base currency) - GST (base currency) - Click Apply to activate the selected filters. **Q6. Can I customize the GST Ledger columns?** - Yes. Click the settings icon and choose Adjust Columns. You may select, remove, or rearrange columns such as: - Account Code - Account Name - Account Type - Tracking Tags - GST (base currency) - GST Adj. (base currency) - Net (Source) - GST (Source) - Gross (Source) - GST Adj. (Source) - GST Type - GST Rate (%) - Contact Tax ID - FX Rate: Source to Tax - Contact - GST Profile - Currency - Net (base currency) - Gross (base currency) - Click Save after making changes. **Q7. What is Display Options?** - Display Options allows you to control what additional information appears in your GST Ledger report and exported file. You can enable: - **Print exchange rates:** includes the exchange rates used for foreign currency transactions in the downloaded report. - **Print report notes:**includes any report notes entered in the GST Ledger in the downloaded report. **Q8. Can I use templates in the GST Ledger?** - Yes. You can select an existing template such as Standard GST Ledger. You may also click Add New Template to create a customized GST Ledger layout. **Q9. Can I export the GST Ledger?** - Yes. Click the download icon to export the GST Ledger based on your selected date range, filters, grouping, and column settings. **Q10. What transactions appear in the GST Ledger?** - The GST Ledger includes GST-applicable transactions such as invoices and bills that use GST profiles. **Q11. Does the GST Ledger support multi-currency?** - Yes. If your organization uses multi-currency, the GST Ledger can display amounts in both the source currency and the tax currency, depending on the columns selected in the report. - **Note:** The tax currency is always the organization’s base currency, which is defined during organization creation.**Q12. How do I record import GST for IRAS F5 reporting?** For records dated 1 April 2026 onward, record each import as two separate entries: - **Goods bill:** Record the supplier bill as normal, coded with no GST (out of scope). The overseas supplier does not charge Singapore GST. - **Customs / freight-forwarder charge:** Record a separate bill for the GST charge. Enter one line with the exact GST amount shown on the import permit and apply the “Imports (Taxable)” tax profile. How it is reported on Jaz: - **Input tax (F5 Box 7):** Recorded as it is. - **Taxable purchase value (F5 Box 5):** Derived by dividing the GST by the prevailing rate (9%).**Example:** If Customs assesses SGD 121.50 on the permit, enter SGD 121.50 on the customs charge bill. Jaz will report Box 7 = 121.50 and Box 5 = 1,350.00. This method ensures the F5 input tax matches the import permit exactly, including for foreign-currency imports where Customs applies its own exchange rate. Records dated before 1 April 2026 do not need to be updated. **Q13. What is the difference between base currency and source currency in the GST Ledger?** - **Base Currency** - The base currency is the organization’s default currency configured during organization creation. This also serves as the tax currency used in the GST Ledger. - If a transaction is recorded in a different currency, the GST Ledger automatically converts the transaction amounts into the base currency for reporting and tax computation purposes. - **Source Currency** - The source currency refers to the original currency in which the transaction was recorded. - For example, fields such as Net (Source), GST (Source), and Gross (Source) display the original transaction amounts before conversion into the base currency. --- ### Ledger Source: https://help.jaz.ai/en/articles/9073368-ledger **Q1. What is the general ledger?** - The **General Ledger**shows all the different accounts and financial transactions that have been recorded for your business. This includes all types and classes of accounts, as well all types of business activity. - It is a complete record of all financial transactions over the life of a company. **Q2. Can I customize the date range for the general ledger?** - Yes, you can customize the date range using the date selectors or use pre-defined commonly used date ranges. **Q3. Can I download the general ledger report for a specific period?** - Yes, you can download the general ledger report. Just set the required date range and download. - You can download the report either as it appears on the UI (with the shown columns) or with all columns, including the hidden ones. - See below for an example of the downloaded file. **Q4. What grouping options are available for the general ledger report?** Jaz supports 5 options for grouping your transactions: - By accounts - By contacts - **Note:**For transactions that do not have an associated contact, they will be grouped under **No Contact.** - By transactions - By relationship - By tax profiles - **Note:** Only transactions that make use of tax profiles will show up here.**Q5. Can I use filters on the general ledger?** - Yes, you can use filters on the general ledger. **Q6. How do I adjust the columns in my General Ledger?** - Adjust icon > adjust columns. These are the columns available to adjust your view: - Transaction Reference - Debit (SGD) - Credit (SGD) - Account - Account Type - Tracking Tags - Currency - Credit (Source) - Debit (Source) - Nano Classifiers (Single Column) - Nano Classifiers (Multi-Column) - Capsule - Contact Group - Contact Relationship - FX Rate: Source to Base - Add hidden columns into your ledger view by clicking the + icon. Or vice-versa, hide selected columns by clicking the - icon. - Rearrange your column views by dragging them to your preferred arrangement. **Q7. Can I download my ledger based on the adjusted view?** - Yes. Your download file, whether in Excel or PDF, will reflect the current ledger view. **Q8. How can I view the original amount of my transactions in the general ledger in the currency that was used in the transaction?** - You can adjust the columns in the general ledger to view the display currency, source debit/credit, and base debit/credit amounts. - Alternatively, you can click on the transaction record in the General Ledger. - This will bring up the transaction details, where you can view the transaction's original amount in the currency that was used for the transaction. **Q9. I see many different accounts relating to foreign exchange. What are they used for?** There are 3 accounts that Jaz provides for managing foreign exchange transactions: - **FX Bank Revaluation (Gains)/Loss** - This account is used to record the gain/loss incurred to the bank balance due to the change in exchange rates of the currencies - E.g.- If a company operates in Singapore and has a bank account denominated in USD. At the beginning of the year, the company had USD10,000.00 in its bank account, which was recorded in its balance sheet as SGD13,592.70 with an exchange rate of 1.00 USD = 1.36 SGD. If there is a change in the rate at the end of the year, now it is 1.00 USD = 1.38 SGD. Here's how the revaluation would look like - Original balance in USD: $10,000.00 Original balance in SGD: $10,000.00 * 1.36 = S$13,600.00 Revalued balance in SGD: $10,000.00 * 1.38 = S$13,800.00 Gain/Loss from revaluation: S$13,800.00 - S$13,600.00 = S$200.00 - Here, a gain of S$200.00 will be recorded in the financial statements of the company. - **FX Realized Currency (Gains)/Loss** - If a transaction was conducted in a foreign currency (i.e. a currency that is different from your organization's base currency), there may be FX currency gains/losses depending on exchange rate differences between the date of the transaction and the date of payment. - For an example of how realized gain losses are calculated, you can view the example calculations for invoices here: [When does realized gain-loss (RGL) happen, and how is it calculated?](https://help.jaz.ai/en/articles/9062327-record-invoice-payments#h_6ddd4e757d:~:text=3rd%20party%20services.-,Q7.%20When%20does%20realized%20gain%2Dloss%20(RGL)%20happen%2C%20and%20how%20is%20it%20calculated%3F,-RGL%20happens%20when) - All FX gains/losses will be recorded as a debit/credit in this account. - **FX Unrealized Currency (Gains)/Loss** - This account is used to record the gain/loss of unpaid cross-currency transactions due to fluctuations in exchange rates. - E.g. A Singapore-based company holds Account Payables of $10,000.00 owed to a US supplier. At the time of the agreement, the exchange rate was 1 USD = 1.36SGD. - So, the liability recorded is S$13,600.00. By the end of the reporting period, the exchange rate changes to 1.00 USD = 1.34 SGD, and now the liability is worth S$13,400. here's how the unrealized currency gain/loss would be calculated - - Original liability recorded: S$13,600.00 The current value of liability based on the exchange rate: S$13,400.00 FX unrealized loss = Current value of liability based on exchange rate - Original liability recorded ​**FX unrealized loss** = S$13,400.00 - S$13,600.00 ​**FX unrealized loss** = S$200.00 - **FX Rounding (Gains)/Loss** - This account is used to record small rounding errors because of the conversion of foreign currency amounts into the base currency. - These rounded amounts may not perfectly match the original amounts due to exchange rates or decimal precisions. - If the rounded amount is less than the calculated amount, the difference is recorded as a debit to this account. Conversely, if the rounded amount is greater than the calculated amount, the difference is recorded as a credit to this account. **Q10. Can I add notes to my ledger?** - Yes, enable **Print Report Notes** in**Options** to add and format notes below the report. These notes will be included in the exported report. **Q11. Is it possible to include exchange rates in my ledger?** - Yes, enable **Print Exchange Rates** in**Options** to display them below the report. They will also appear in the exported report. **Q12. How do I see balances rolled over year to year in my Retained Earnings?** - Use the custom date range feature in your Ledger to view the dynamically updated Retained Earnings balances for each financial year. These balances are automatically managed and adjusted based on changes to transactions or financial year settings. **Q13. How can I view the ledger entry of a transaction?** - Open a transaction, click the three-dot icon, and select **See Ledger** to view its ledger entry. This is applicable for the following: - Sales - Invoices - Customer Credits - Invoice Payments - Invoice Deposits - Purchases - Bills - Supplier Credits - Bill Payments - Bill Deposits - Journals - Cashflows - Fixed Assets - Schedulers - Subscriptions - Invoices - Bills - Journals --- ### Trial Balance Source: https://help.jaz.ai/en/articles/8938001-trial-balance **Q1. What is the trial balance?** - The **Trial Balance** is a bookkeeping worksheet in which the balances of all ledgers are compiled into debit and credit account columns. It's prepared at the end of a reporting period as a preliminary step to financial statement preparation. - You can use the trial balance to verify the arithmetic accuracy of your organization's bookkeeping entries. A balanced trial balance does not guarantee that there are no errors, but it's a crucial step in ensuring that accounts are correctly balanced before generating financial statements. **Q2. Can I customize the date range for the trial balance report?** - Yes, you can customize the date range for the trial balance or you can also select commonly used dates for quick access. **Q3. What currency is the trial balance in?** - By default, the trial balance will display values in your organization's base currency. - You can change the display currency of the trial balance to other currencies that have been set up in your organization. For more information about setting up other currencies, refer to [Accounting](https://help.jaz.ai/en/articles/9091111-accounting). **Q4. How can I see the exchange rates being used in calculations?** - At the bottom of the page, click on **See All Rates.** - You will be shown a list of all exchange rates used to convert foreign currency transactions back to the organization's base currency. - Other information include the date of the exchange rate, as well as the rate type. **Q5. Can I download the trial balance?** - Yes, you can download the report in Excel or PDF formats. - See below for an example of the downloaded file. **Q6. Can I add notes to my trial balance?** - Yes, enable **Print Report Notes** in**Options** to add and format notes below the report. These notes will be included in the exported report. **Q7. Is it possible to include exchange rates in my trial balance?** - Yes, enable **Print Exchange Rates** in**Options** to display them below the report. They will also appear in the exported report. --- ### Aged Payables Source: https://help.jaz.ai/en/articles/10483215-aged-payables **Q1. What is Aged Payables Report?** Aged Payables Report provides an overview of unpaid customer invoices categorized by overdue periods, providing a clear understanding of outstanding payments. **Q2. Can I customize the date range for the Aged Payables Report?** Yes, you can customize the date range for the aged payables report or you can also select commonly used dates for quick access. **Q3. What currency is the Aged Payables Report in?** By default, the aged payables report will display values in your organization's base currency. **Q4. Can I download the Aged Payables Report?** Yes, an example of the downloaded file is shown below. You can either choose to download a summary report or detailed report. **Q5. Can I add notes to my Aged Payables?** - Yes, enable **Print Report Notes** in**Options** to add and format notes below the report. These notes will be included in the exported report. **Q6. Is it possible to include exchange rates in my Aged Payables?** - Yes, enable **Print Exchange Rates** in**Options** to display them below the report. They will also appear in the exported report. --- ### Aged Receivables Source: https://help.jaz.ai/en/articles/10483205-aged-receivables **Q1. What is Aged Receivables Report?** - Aged Receivables Report provides an overview of unpaid customer invoices categorized by overdue periods, providing a clear understanding of outstanding payments. **Q2. Can I customize the date range for the Aged Receivables Report?** - Yes, you can customize the date range for the aged receivables report or you can also select commonly used dates for quick access. **Q3. What currency is the Aged Receivables Report in?** - By default, the aged receivables report will display values in your organization's base currency. **Q4. Can I download the Aged Receivables Report?** - You can either choose to download a summary report or detailed report. **Q5. Can I add notes to my cash balance?** - Yes, enable **Print Report Notes** in**Options** to add and format notes below the report. These notes will be included in the exported report. **Q6. Is it possible to include exchange rates in my cash balance?** - Yes, enable **Print Exchange Rates** in**Options** to display them below the report. They will also appear in the exported report. --- ### Cash Balance Source: https://help.jaz.ai/en/articles/10311914-cash-balance **Q1. What is Cash Balance Report?** - The Cash Balance Report provides an overview of your organization's cash and bank balances at a specific point in time, aiding liquidity monitoring. **Q2. Can I customize the date range for the cash balance report?** - Yes, you can customize the date range for the cash balance or you can also select commonly used dates for quick access. **Q3. What currency is the cash balance in?** - By default, the cash balance will display values in your organization's base currency. - *Note: The "Balance" column displays the account balance, while the "Balance (Base Currency)" shows the converted amount in the organization's base currency.* **Q4. Can I download the cash balance?** - Yes, you can download the report in Excel or PDF formats. - See below for an example of the downloaded file. **Q5. Can I add notes to my cash balance?** - Yes, enable **Print Report Notes** in**Options** to add and format notes below the report. These notes will be included in the exported report. **Q6. Is it possible to include exchange rates in my cash balance?** - Yes, enable **Print Exchange Rates** in**Options** to display them below the report. They will also appear in the exported report. --- ### Analysis and Audit Exports Source: https://help.jaz.ai/en/articles/13904072-analysis-and-audit-exports **Q1. Where can I find Analysis exports?** - Go to Reports > Data Exports > Analysis. **Q2. What is Bill Anomalies?** - Highlights unusual or inconsistent bill patterns for review. **Q3. What is Cashflow Anomalies?** - Flags unexpected or unusual cash movement patterns. **Q4. What is Expense Health?** - Provides an overview of spending trends and potential risks. **Q5. What is Invoice Anomalies?** - Identifies irregularities or unusual patterns in invoice data. **Q6. What is Journal Audit?** - Reviews journal entries for unusual activity or potential control issues. **Q7. What is Receivable Risk?** - Identifies potential collection risks in outstanding receivables. --- ### Organization Exports Source: https://help.jaz.ai/en/articles/14834673-organization-exports **Q1. What is Activity Log Summary?** - A report of historical actions done inside the organization. **Q2. What is Exchange Rate Summary?** - A report of historical exchange rates by date and currency, including conversion values and sources. **Q3. What is the FX Gains and Loss Report?** - A report that summarizes your organization's foreign exchange gains and losses across transactions. - The report includes four sheets: - **FX Summary**: an overview of total foreign exchange gains and losses for the period. - **AR & AP FX Details**: foreign exchange gains and losses from outstanding receivables and payables. - **Bank FX Details**: foreign exchange gains and losses from bank transactions. - **Exchange Rates**: the exchange rates applied during the selected period. - Data shown is based on the report period selected. --- ### Purchases Data Source: https://help.jaz.ai/en/articles/13904061-purchases-data **Q1. Where can I find Purchase Data Exports?** - Go to Reports > Data Exports > Purchases. **Q2. What is the AP Reconciliation report?** - A summary of aged payables and outstanding supplier balances. - Includes FX unrealized gain/loss balances if applicable. - Helps reconcile payable accounts. **Q3. What is the Periodic Expense Summary report?** - Expenses summarized by selected periods. - Useful for monitoring spending trends over time. **Q4. What is the Product Purchase Summary report?** - Purchases grouped by product. - Helps track procurement patterns and supplier activity. **Q5. What is the Purchase Payments Summary report?** - A summary of all cash outflows for bill payments. - Includes payment reference, currency, and payment amount. **Q6. What is the Purchases Summary report?** - A summary of all bills recorded in your organization. - Includes bill reference, currency, and total amount. - Can be filtered by bill status. **Q7. What is the Supplier Expense Summary report?** - Expenses grouped by supplier. - Helps analyze spending concentration and vendor trends. --- ### Sales Data Source: https://help.jaz.ai/en/articles/13904056-sales-data **Q1. Where can I find Sales Data Exports?** - Go to Reports > Data Exports > Sales. **Q2. What is the AR Reconciliation report?** - A summary of aged receivables and outstanding balances. - Includes FX unrealized gain/loss balances if applicable. - Helps reconcile receivable accounts. **Q3. What is the Credit Note Summary report?** - A summary of all customer credit notes issued. - Includes reference, amount, and currency details. **Q4. What is the Customer Revenue Summary report?** - Revenue grouped by customer. - Helps analyze revenue concentration and customer trends. **Q5. What is the Periodic Revenue Summary report?** - Revenue summarized by selected periods. - Useful for trend and performance analysis. **Q6. What is the Product Sales Summary report?** - Sales grouped by product or service. - Helps track product performance. **Q7. What is the Sale Payments Summary report?** - A summary of all cash inflows from invoice payments. - Includes payment reference, currency, and payment amount. **Q8. What is the Sales Cost & Margin report?** - Shows revenue alongside cost and calculated margins. - Helps analyze profitability. **Q9. What is the Sales Summary report?** - A summary of all invoices created in your organization. - Includes invoice reference, currency, and total amount. - Can be filtered by invoice status. ---