# Offer Letter Template

Use this as the base template for the offer letter .docx file.
Replace all `[BRACKETED FIELDS]` with actual values or leave them as placeholders
for the user to fill in. Mark any placeholder clearly so it's obvious what
still needs to be completed before sending.

> ⚠️ Legal reminder: This template requires review by qualified legal counsel
> before use. Employment law varies by jurisdiction. The default clauses below
> (at-will employment, FLSA exempt status, 401(k)) are US terms; outside the
> US they are placeholders for the equivalent local terms, not defaults.

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## Template

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[COMPANY LETTERHEAD / LOGO]

[DATE]

[CANDIDATE FULL NAME]
[CANDIDATE ADDRESS LINE 1]
[CANDIDATE ADDRESS LINE 2]
[CITY, STATE, ZIP]

Dear [CANDIDATE FIRST NAME],

We are thrilled to offer you the position of **<JOB TITLE>** at <COMPANY NAME>.
We were genuinely impressed by [a brief, specific, warm note about the candidate —
e.g., "your approach to the product design challenge and your thoughtful questions
about the team's roadmap"], and we believe you will be an outstanding addition to
our team.

**Position Details**

| | |
|---|---|
| Position Title | [JOB TITLE] |
| Department | [DEPARTMENT] |
| Reports To | [MANAGER NAME], [MANAGER TITLE] |
| Employment Type | [Full-Time / Part-Time] |
| FLSA Status | [Exempt / Non-Exempt] |
| Start Date | [PROPOSED START DATE] |
| Work Location | [OFFICE ADDRESS / Remote / Hybrid — specify days on-site if applicable] |

**Compensation**

Your starting base salary will be **<ANNUAL SALARY OR HOURLY RATE>**,
paid [bi-weekly / semi-monthly / monthly] in accordance with <COMPANY NAME>'s
standard payroll schedule.

[IF APPLICABLE — EQUITY]
You will be eligible to receive a grant of **<NUMBER> <shares or options>** of
<COMPANY NAME> [common stock / stock options] at the fair market value on the
date of grant, subject to approval by the Board of Directors and the terms of
the company's equity incentive plan. Your grant will vest over [VESTING SCHEDULE,
e.g., "four years with a one-year cliff"].

[IF APPLICABLE — BONUS]
You will be eligible to participate in <COMPANY NAME>'s annual bonus program,
with a target bonus of **<BONUS AMOUNT OR %>** of your base salary, subject to
company and individual performance.

[IF APPLICABLE — BENEFITS. Delete this whole section when the employer has
named no benefits program. A small business with none is common, and an
unedited paragraph promising one is a promise the owner did not make.]

**Benefits**

You will be eligible to participate in <COMPANY NAME>'s benefits program,
which includes [list 3–5 key benefits, e.g., medical/dental/vision insurance,
401(k) with employer match, paid parental leave, etc.]. Full details will be
provided during your onboarding.

**Conditions of Employment**

This offer is contingent upon:
- [Successful completion of a background check — delete if not applicable]
- [Satisfactory reference checks — delete if not applicable]
- [Verification of your legal right to work in [COUNTRY/JURISDICTION]]
- Your execution of <COMPANY NAME>'s standard Confidentiality and Intellectual
  Property Agreement (enclosed / provided separately)

**Employment At-Will**
[Include or delete depending on jurisdiction and employment type]
Your employment with <COMPANY NAME> is at-will, meaning either you or the
company may terminate the employment relationship at any time, with or without
cause or advance notice.

**Acceptance**

To accept this offer, please sign and return this letter by **<OFFER EXPIRATION DATE>**.
We've enclosed a copy for your records.

[DOCUSIGN ENVELOPE LINK — paste here before sending]

We are excited about the prospect of you joining <COMPANY NAME> and look forward
to welcoming you to the team. Please don't hesitate to reach out to [HR CONTACT NAME]
at [HR CONTACT EMAIL] if you have any questions.

Sincerely,

[HIRING MANAGER NAME]
[HIRING MANAGER TITLE]
<COMPANY NAME>
[DATE]

---

**Acceptance:**

I, [CANDIDATE FULL NAME], accept the offer of employment described in this letter
under the terms and conditions stated above.

Signature: _______________________________ Date: _______________

[CANDIDATE FULL NAME] (printed)

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*⚠️ This template requires legal review before use in any employment context.
Compensation ranges, equity terms, and at-will provisions vary by jurisdiction
and should be reviewed by qualified legal counsel.*

---

## Field Reference

| Field | Description |
|---|---|
| [COMPANY LETTERHEAD / LOGO] | Replace with actual letterhead or remove |
| [DATE] | Date the letter is signed/sent |
| [CANDIDATE FULL NAME] | Full legal name |
| [JOB TITLE] | Exact title as posted |
| [DEPARTMENT] | Team or business unit |
| [MANAGER NAME / TITLE] | Direct manager |
| [PROPOSED START DATE] | Target start date |
| [ANNUAL SALARY OR HOURLY RATE] | Confirmed comp — verify with HR |
| [EQUITY FIELDS] | Delete entire section if no equity |
| [BONUS FIELDS] | Delete entire section if no bonus |
| [OFFER EXPIRATION DATE] | Typically 3–5 business days from send |
| [HR CONTACT] | Who candidate should call with questions |
| [DOCUSIGN ENVELOPE LINK] | Paste after uploading .docx to DocuSign |