{ "metadata": { "process": { "official_title": "Civil Partnership Act", "alternative_titles": [ "Issue of an extract from a Civil Partnership Act" ], "description": "The procedure concerns the issue of an extract of the Civil Partnership Act.", "org_owner_is_private": false, "org_owner": { "id": "46278", "title": "MINISTRY OF INTERIOR" }, "provision_org_owner_directory": [ { "id": "884637", "parent_id": "46278", "title": { "el": "ΓΕΝΙΚΗ ΓΡΑΜΜΑΤΕΙΑ ΕΣΩΤΕΡΙΚΩΝ & ΟΡΓΑΝΩΣΗΣ" }, "active": true, "metadata": { "adminunitlevel2": "11013", "supervisorunitcode": "none", "organizationcode": "46278" } } ], "provision_org_group_remote": [ { "id": "8256", "title": "myKEPlive" } ], "provision_org_group_remote_urls": "https://www.gov.gr/ipiresies/polites-kai-kathemerinoteta/ex-apostaseos-exuperetese-politon/exuperetese-me-telediaskepse-apo-kentro-exupereteses-politon-kep", "provision_org_group": [ { "id": "1663", "title": "Registries" }, { "id": "1461", "title": "Municipalities" }, { "id": "9916", "title": "KEP (ΚΕΠ)" } ], "remarks": "A Civil Partnership Contract is an agreement between two adults, irrespective of their sex, to live together. It is drawn up in person in a notarial deed. The validity of the agreement starts from the submission of a copy of the notarial deed with the Registrar of their place of residence, which is registered in a special book of the Registry Office (Law 4356/2015, article 1).", "deadline_duration": "P10D", "provided_language": [ "Greek" ], "evidence_identification_type": [ "Identification document", "Identification with TAXISnet codes" ], "type": "Outgoing", "trigger": [ "Applied for", "e-notification" ], "trigger_type": [ "Application (digital)", "Application (handwritten)", "Public service / public body document", "Via video calling" ], "usage": [ "Digital supporting Document", "Supporting document" ], "output_type": [ "Administrative Act", "Digital document production", "Document Production", "Registry update" ], "source": [ "Framers", "gov.gr", "SDG" ], "provided_to": [ "Citizens" ], "tax_type": [ "Certificates" ], "life_events": [ "Insurance issues", "Family" ], "total_duration_steps_min": "PT10M30S", "total_duration_steps_max": "PT28M31S", "total_duration_steps_digital_min": "PT30S", "total_duration_steps_digital_max": "PT50S", "evidence_alternative_total_number": "0", "sdg_codes": [ { "title": { "el": "Δικαιώματα και υποχρεώσεις οικογένειας", "en": "Family rights and obligations" }, "description": { "el": "γέννηση, επιμέλεια ανήλικων παιδιών, γονικές υποχρεώσεις, κανόνες περί παρένθετης μητρότητας και τεκνοθεσίας, συμπεριλαμβανομένης της τεκνοθεσίας από δεύτερο γονέα, υποχρεώσεις διατροφής σε σχέση με παιδιά των οποίων η οικογένεια βρίσκεται σε διασυνοριακή", "en": "birth, custody for minor children, parental responsibilities, rules on surrogacy and adoption, including second-parent-adoption, maintenance obligations in relation to children in a cross-border family situation, in Greece" }, "id": "G1", "searched_code": "G1" } ], "application_type": "Application", "application_submission_type": [ "Submitted by the applicant (digital)", "Submitted by the applicant (in person or by post)" ], "application_owner": [ "Persons" ], "application_description": "Application for a Civil Partnership Act.", "interval": "Requested", "is_served_via_mykeplive": true }, "process_conditions": [ { "conditions_num_id": 1, "conditions_alternative": false, "conditions_type": "Administrative", "conditions_name": "The extract of the Civil Partnership Act is issued to both Cohabitants." }, { "conditions_num_id": 2, "conditions_alternative": false, "conditions_type": "Administrative", "conditions_name": "Representation of a citizen by a lawyer for the receipt of a civil act of his/her client or a third person with a legal interest." }, { "conditions_num_id": 3, "conditions_alternative": false, "conditions_type": "Administrative", "conditions_name": "The extract of the Civil Partnership Act is issued to holders of a special power of attorney and to the competent public administrative authorities." }, { "conditions_num_id": 4, "conditions_alternative": false, "conditions_type": "Age", "conditions_name": "The applicant must have reached the eighteenth (18th) year of age in order to be competent for any legal act." }, { "conditions_num_id": 5, "conditions_alternative": false, "conditions_type": "Possession of passwords to enter software", "conditions_name": "For the digital submission of an application for the issuance of an extract of a civil partnership certificate through the Single Digital Gateway - gov.gr, the possession of personal Taxisnet codes is required." } ], "process_rules": [ { "rule_type": "European Regulation", "rule_decision_number": "2016/1191", "rule_decision_year": "2016", "rule_description": "Public documents issued by the Civil Registry and Municipal Registries of the country and falling under Regulation 2016/1191, for which multilingual standard forms have been prepared by the European Commission for submission to the administrative authorities of the EU Member States, without validation.", "rule_url": "https://eur-lex.europa.eu/legal-content/EL/TXT/PDF/?uri=CELEX:32016R1191&rid=1" }, { "rule_type": "Law", "rule_decision_number": "4674", "rule_decision_year": "2020", "rule_article": "27-35", "rule_description": "Amendments to the legislation on Register of Citizens.", "rule_gazette_doc_number": 53, "rule_gazette_doc_issue": "Α", "rule_url": "https://www.et.gr/api/DownloadFeksApi/?fek_pdf=20200100053" }, { "rule_type": "Law", "rule_decision_number": "4483", "rule_decision_year": "2017", "rule_description": "Creation and maintenance of an information system called \"Register of Citizens\", which includes all the records of the Municipal Register, as well as all the civil registry events that have occurred in Greece, as well as those of Greeks abroad.", "rule_gazette_doc_number": 107, "rule_gazette_doc_issue": "Α", "rule_url": "https://www.et.gr/api/DownloadFeksApi/?fek_pdf=20170100107" }, { "rule_type": "Law", "rule_decision_number": "4356", "rule_decision_year": "2015", "rule_description": "Civil partnership, exercise of rights, criminal and other provisions.", "rule_gazette_doc_number": 181, "rule_gazette_doc_issue": "Α", "rule_url": "https://www.et.gr/api/DownloadFeksApi/?fek_pdf=20150100181" }, { "rule_type": "Law", "rule_decision_number": "3719", "rule_decision_year": "2008", "rule_description": "Reforms for the family, the child, society and other provisions.", "rule_gazette_doc_number": 241, "rule_gazette_doc_issue": "Α", "rule_url": "https://www.et.gr/api/DownloadFeksApi/?fek_pdf=20080100241" }, { "rule_type": "Law", "rule_decision_number": "344", "rule_decision_year": "1976", "rule_description": "Civil status records.", "rule_gazette_doc_number": 143, "rule_gazette_doc_issue": "Α", "rule_url": "https://www.et.gr/api/DownloadFeksApi/?fek_pdf=19760100143" }, { "rule_type": "Joint Ministerial Decision", "rule_decision_number": "45927", "rule_decision_year": "2021", "rule_description": "Case study of the Special Registry under the provisions of article 31 of Law 4674/2020.", "rule_gazette_doc_number": 2705, "rule_gazette_doc_issue": "Β", "rule_url": "https://www.et.gr/api/DownloadFeksApi/?fek_pdf=20210202705" }, { "rule_type": "Joint Ministerial Decision", "rule_decision_number": "14720", "rule_decision_year": "2020", "rule_description": "Provision of extracts of civil registry acts and demographic certificates through the Single Digital Gateway of Public Administration.", "rule_gazette_doc_number": 2255, "rule_gazette_doc_issue": "Β", "rule_url": "https://www.et.gr/api/DownloadFeksApi/?fek_pdf=20200202255" }, { "rule_type": "Ministerial Decision", "rule_decision_number": "31293/Σ.8336", "rule_decision_year": "2019", "rule_description": "Necessary adjustments to the information system called \"Register of Citizens\" under article 115 of Law No. 4483/2017 (A107), in order to enable the support of the procedure of registration or correction of civil status acts according to article 249 of Law 4555/2018 (Α133).", "rule_gazette_doc_number": 1600, "rule_gazette_doc_issue": "Β", "rule_ada": "6ΥΟ1465ΧΘ7-ΖΒΔ", "rule_url": "https://www.et.gr/api/DownloadFeksApi/?fek_pdf=20190201600" }, { "rule_type": "Decision of an Independent Authority", "rule_decision_number": "77", "rule_decision_year": "2015", "rule_description": "Decision of the Personal Data Protection Authority on the issue of civil status documents.", "rule_url": "https://www.dpa.gr/sites/default/files/2019-10/77_2015anonym.pdf" }, { "rule_type": "Circular", "rule_decision_number": "10703", "rule_decision_year": "2021", "rule_description": "Credentials Act on the commencement of the issuance of extracts of civil registry acts and demography certificates by the Points of Single Contact (KEP) through the Single Digital Gateway of Public Administration.", "rule_gazette_doc_number": 1460, "rule_gazette_doc_issue": "Β", "rule_url": "https://www.et.gr/api/DownloadFeksApi/?fek_pdf=20210201460" }, { "rule_type": "Circular", "rule_decision_number": "208", "rule_decision_year": "2020", "rule_description": "Issuance of Municipal Register certificates and extracts of Land Registry Acts through the Single Digital Gateway of Public Administration.", "rule_ada": "ΨΦΧΒ46ΜΤΛ6-Ω9Π", "rule_url": "https://diavgeia.gov.gr/doc/doc/ASF46MTL6-O9P?inline=true" }, { "rule_type": "Circular", "rule_decision_number": "9", "rule_decision_year": "2013", "rule_description": "Amendments to Law 344/1976 on the Register and other provisions.", "rule_url": "https://www.ypes.gr/UserFiles/f0ff9297-f516-40ff-a70e-eca84e2ec9b9/egk09_08052013_2.pdf" }, { "rule_type": "Other", "rule_description": "Total institutional framework.", "rule_url": "https://www.ypes.gr/astiki-dimotiki-katastasi/themata-astikis-kai-dimotikits-katastasis/thesmiko-plaisio-xrisima-eggrafa/n-344-1976-opos-tropopoiithike-kai-ischyei-lixiarchikes-praxeis-metavoles-prostima-diorthoseis" } ], "process_steps": [ { "step_num_id": 1, "step_exit": false, "step_child": false, "step_title": "Physical identification of citizen", "step_official": "Competent Employee", "step_implementation": "Manual Action", "step_duration_min": "PT2M", "step_duration_max": "PT7M", "step_description": "The competent official of the municipality or of the JEP shall check that the citizens' identity documents are complete to proceed to physical identification.", "step_note": "The identity particulars referred to in the application, in the case of Greek citizens, shall be demonstrated by the identity card or the relevant temporary attestation of the competent authority, the passport or the driving licence or the individual health book of all the insurers. The identity of the aliens shall be established in the case of citizens of the Member States of the European Union, the identity card or passport, while in other cases a certified photocopy of the identity card or corresponding documents may be accompanied by a certified photocopy of the identity card or documents. Applications for the issuing of an administrative act submitted by the competent Greek authorities. The identity of the legal persons shall be established in accordance with the provisions in force in their place of residence." }, { "step_num_id": 2, "step_exit": false, "step_child": true, "step_previous_child_selector": "1", "step_previous_child": 1, "step_title": "Request to the Municipality", "step_official": "Competent Employee", "step_implementation": "Software action", "step_duration_min": "PT2M", "step_duration_max": "PT5M", "step_description": "The official of the municipality shall register the application to be completed by the citizen on paper." }, { "step_num_id": 3, "step_exit": false, "step_child": true, "step_previous_child_selector": "1", "step_previous_child": 1, "step_title": "Application to KEP", "step_official": "KEP (ΚΕΠ) employee", "step_implementation": "Software action", "step_duration_min": "PT1S", "step_duration_max": "PT5S", "step_description": "The official initiates the citizens application and enters it into the file." }, { "step_num_id": 4, "step_exit": false, "step_child": true, "step_previous_child_selector": "3", "step_previous_child": 3, "step_title": "Citizen's data entry", "step_official": "KEP (ΚΕΠ) employee", "step_implementation": "Manual Action", "step_duration_min": "PT1M", "step_duration_max": "PT2M" }, { "step_num_id": 5, "step_exit": false, "step_child": true, "step_previous_child_selector": "4", "step_previous_child": 4, "step_title": "Print Citizen's Application", "step_official": "KEP (ΚΕΠ) employee", "step_implementation": "Software action", "step_duration_min": "PT1M", "step_duration_max": "PT1M", "step_description": "The KEP official shall print the application and give it to the citizen for inspection and signature." }, { "step_num_id": 6, "step_exit": false, "step_child": true, "step_previous_child_selector": "5", "step_previous_child": 5, "step_title": "Scanning Citizen's Application", "step_official": "KEP (ΚΕΠ) employee", "step_implementation": "Software action", "step_duration_min": "PT1M", "step_duration_max": "PT2M", "step_description": "The KEP official shall scan the application form and store it on his computer." }, { "step_num_id": 7, "step_exit": false, "step_child": true, "step_previous_child_selector": "6", "step_previous_child": 6, "step_title": "Local application storage", "step_official": "KEP (ΚΕΠ) employee", "step_implementation": "Software action", "step_duration_min": "PT10S", "step_duration_max": "PT20S", "step_description": "The KEP officer saves the citizens application locally." }, { "step_num_id": 8, "step_exit": false, "step_child": true, "step_previous_child_selector": "7", "step_previous_child": 7, "step_title": "Forwarding of a citizen's request by e-mail", "step_official": "KEP (ΚΕΠ) employee", "step_implementation": "Software action", "step_duration_min": "PT1M", "step_duration_max": "PT10M", "step_description": "The employee of the KEP searches for the email of the competent Municipality and sends the digital file of the application by email." }, { "step_num_id": 9, "step_exit": false, "step_child": true, "step_previous_child_selector": "8", "step_previous_child": 8, "step_title": "Receipt of a certificate from the Municipality", "step_official": "Competent Employee", "step_implementation": "Software action", "step_duration_min": "PT1M", "step_duration_max": "PT1M", "step_description": "The official of the Municipality shall receive the email with the application attached." }, { "step_num_id": 10, "step_exit": false, "step_child": false, "step_title": "Citizen search in the information system of the Citizens' Registry", "step_official": "Competent Employee", "step_implementation": "Software action", "step_duration_min": "PT1M", "step_duration_max": "PT5M", "step_description": "Actions to process the request from the municipality concerned." }, { "step_num_id": 11, "step_exit": false, "step_child": true, "step_previous_child_selector": "10", "step_previous_child": 10, "step_title": "Finding in the Citizens' Registry", "step_official": "Competent Employee", "step_implementation": "Software action", "step_duration_min": "PT1S", "step_duration_max": "PT2S" }, { "step_num_id": 12, "step_exit": true, "step_child": true, "step_previous_child_selector": "10", "step_previous_child": 10, "step_title": "Failure to find in the Register of Citizens", "step_official": "Software", "step_implementation": "Software action", "step_duration_min": "PT1M", "step_duration_max": "PT1M" }, { "step_num_id": 13, "step_exit": false, "step_child": false, "step_title": "Printing of a family status certificate", "step_official": "Competent Employee", "step_implementation": "Software action", "step_duration_min": "PT1M", "step_duration_max": "PT2M" }, { "step_num_id": 14, "step_exit": false, "step_child": false, "step_title": "Check by the Head and physical signature", "step_official": "Responsible Head of Department", "step_implementation": "Inspection", "step_duration_min": "PT2M", "step_duration_max": "PT5M", "step_description": "The head of the municipal registry checks the completeness of the certificate and physically signs the document." }, { "step_num_id": 15, "step_exit": false, "step_child": false, "step_title": "Issue of the certificate", "step_official": "Mayor", "step_implementation": "Digital signature", "step_duration_min": "PT2M", "step_duration_max": "PT5M", "step_description": "The digital signature of the Mayor is placed to the document." }, { "step_num_id": 16, "step_exit": false, "step_child": false, "step_title": "Certificate delivery to the citizen from a municipality or consignment to the JEP", "step_official": "Competent Employee", "step_implementation": "Manual Action", "step_duration_min": "PT1M", "step_duration_max": "PT2M", "step_description": "The physical document is delivered to the citizen or sent by e-mail to the KEP in case the application was submitted through the KEP." }, { "step_num_id": 17, "step_exit": true, "step_child": false, "step_title": "Delivery from the KEP official to the citizen (mail, manually)", "step_official": "KEP (ΚΕΠ) employee", "step_implementation": "Manual Action", "step_duration_min": "PT1M", "step_duration_max": "PT2M" } ], "process_steps_digital": [ { "step_digital_num_id": 1, "step_digital_exit": false, "step_digital_child": false, "step_digital_title": "User Authentication with Taxisnet Codes", "step_digital_official": "Third entity software", "step_digital_co_org": 66797, "step_digital_implementation": "Data input in software", "step_digital_duration_min": "PT10S", "step_digital_duration_max": "PT20S", "step_digital_description": "The user enters his/her personal codes on Taxisnet." }, { "step_digital_num_id": 2, "step_digital_exit": false, "step_digital_child": true, "step_digital_previous_child_selector": "1", "step_digital_previous_child": 1, "step_digital_title": "Successful User authentication", "step_digital_official": "Jointly competent body software", "step_digital_co_org": 66797, "step_digital_implementation": "Software interaction (interoperability)", "step_digital_duration_min": "PT10S", "step_digital_duration_max": "PT20S", "step_digital_description": "The Taxisnet codes are entered successfully." }, { "step_digital_num_id": 3, "step_digital_exit": true, "step_digital_child": true, "step_digital_previous_child_selector": "1", "step_digital_previous_child": 1, "step_digital_title": "User authentication failure", "step_digital_official": "Jointly competent body software", "step_digital_co_org": 66797, "step_digital_implementation": "Software interaction (interoperability)", "step_digital_duration_min": "PT10S", "step_digital_duration_max": "PT20S", "step_digital_description": "In case of incorrect entry of the codes.", "step_digital_note": "Exit from the service." }, { "step_digital_num_id": 4, "step_digital_exit": false, "step_digital_child": false, "step_digital_title": "User consent to access personal data of the natural persons registry", "step_digital_official": "Jointly competent body software", "step_digital_co_org": 83842, "step_digital_implementation": "Data input in software", "step_digital_duration_min": "PT5S", "step_digital_duration_max": "PT7S", "step_digital_description": "The user consents to the use by the application of the following personal data: VAT number, Name, Surname, Surname, Patronymic, Matronymic, Year of Birth.", "step_digital_note": "For the purpose of electronic identification of the user, the \"Single Digital Gateway Applications\" application requests consent to gain access to the basic data of the Registry of natural persons of the MINISTRY OF FINANCE managed by the Independent Authority for Public Revenue." }, { "step_digital_num_id": 5, "step_digital_exit": false, "step_digital_child": false, "step_digital_title": "The Data Overview", "step_digital_official": "gov.gr", "step_digital_implementation": "Data output from software", "step_digital_duration_min": "PT1S", "step_digital_duration_max": "PT2S", "step_digital_description": "The fields are displayed pre-filled and locked:\nFirst name / Surname / VAT number." }, { "step_digital_num_id": 6, "step_digital_exit": false, "step_digital_child": true, "step_digital_previous_child_selector": "5", "step_digital_previous_child": 5, "step_digital_title": "Verification of correct review data", "step_digital_official": "gov.gr", "step_digital_implementation": "Software interaction (interoperability)", "step_digital_duration_min": "PT5S", "step_digital_duration_max": "PT5S" }, { "step_digital_num_id": 7, "step_digital_exit": true, "step_digital_child": true, "step_digital_previous_child_selector": "5", "step_digital_previous_child": 5, "step_digital_title": "Wrong overview data", "step_digital_official": "gov.gr", "step_digital_implementation": "Data output from software", "step_digital_duration_min": "PT1S", "step_digital_duration_max": "PT1S", "step_digital_description": "An error is detected in the First Name / Last Name fields and the process cannot continue.", "step_digital_note": "It will be necessary to correct the data in the register of the citizens local Tax Office." }, { "step_digital_num_id": 8, "step_digital_exit": false, "step_digital_child": false, "step_digital_title": "Citizen search data", "step_digital_official": "gov.gr", "step_digital_implementation": "Software interaction (interoperability)", "step_digital_duration_min": "PT1S", "step_digital_duration_max": "PT5S", "step_digital_description": "The search of the citizen in the Register of Citizens is done with 5 fields. In addition to the First Name / Surname, the following fields are displayed: Fathers name / Mothers name / Date of birth." }, { "step_digital_num_id": 9, "step_digital_exit": false, "step_digital_child": true, "step_digital_previous_child_selector": "8", "step_digital_previous_child": 8, "step_digital_title": "Confirmation of the correctness of citizens' data", "step_digital_official": "gov.gr", "step_digital_implementation": "Data input in software", "step_digital_duration_min": "PT5S", "step_digital_duration_max": "PT5S" }, { "step_digital_num_id": 10, "step_digital_exit": true, "step_digital_child": true, "step_digital_previous_child_selector": "8", "step_digital_previous_child": 8, "step_digital_title": "Incorrect citizens' data", "step_digital_official": "gov.gr", "step_digital_implementation": "Data output from software", "step_digital_duration_min": "PT1S", "step_digital_duration_max": "PT2S", "step_digital_description": "An error is detected in the Fathers name / Mothers name / Date of birth fields and the process cannot continue.", "step_digital_note": "It will be necessary to correct the data in the register of the local Tax Office of the citizen." }, { "step_digital_num_id": 11, "step_digital_exit": true, "step_digital_child": false, "step_digital_title": "Issue of a civil status certificate (extract)", "step_digital_official": "Institutional software", "step_digital_implementation": "Data output from software", "step_digital_duration_min": "PT1S", "step_digital_duration_max": "PT2S", "step_digital_description": "A extract from the registration act shall be issued.", "step_digital_note": "The cohabitation agreement registration act has advanced electronic seal and timeliness, code number and QR code to verify it. It can be handled both electronically and in forms. Its printed version does not require validation and is confirmed by the application of the lawfulness of Gov.gr documents." }, { "step_digital_num_id": 12, "step_digital_exit": false, "step_digital_child": false, "step_digital_title": "Storage in the citizen's Inbox", "step_digital_official": "gov.gr", "step_digital_implementation": "Data output from software", "step_digital_duration_min": "PT1S", "step_digital_duration_max": "PT2S", "step_digital_description": "The civil partnership certificate is stored in the electronic citizens mailbox in the Single Digital Gateway: gov.gr" } ], "process_provision_digital_locations": [ { "provision_digital_location_title": "Civil partnership act", "provision_digital_location_url": "https://www.gov.gr/en/ipiresies/oikogeneia/oikogeneiake-katastase/lexiarkhike-praxe-sumphonou-sumbioses", "provision_digital_location_description": "Access via gov.gr" } ], "process_useful_links": [ { "useful_link_title": "The Registry acts step by step", "useful_link_url": "https://howto.gov.gr/mod/book/view.php?id=266" }, { "useful_link_title": "Frequently asked questions about civil status documents", "useful_link_url": "https://reg.services.gov.gr/faq" }, { "useful_link_title": "Citizen's Inbox", "useful_link_url": "https://www.gov.gr/ipiresies/polites-kai-kathemerinoteta/stoikheia-polite-kai-tautopoietika-eggrapha/thurida-polite" }, { "useful_link_title": "Document validity check on gov.gr", "useful_link_url": "https://www.gov.gr/ipiresies/polites-kai-kathemerinoteta/psephiaka-eggrapha-gov-gr/elegkhos-egkurotetas-eggraphon-gov-gr" }, { "useful_link_title": "myKeplive", "useful_link_url": "https://howto.dev.grnet.gr/course/view.php?id=16" }, { "useful_link_title": "Integrated Information System for the Register of Citizens", "useful_link_url": "https://www.ypes.gr/olokliromeno-pliroforiako-systima-mitroo-politon/" } ] }, "ns": "ΔΔ", "title": { "en": "Issue of a Civil Partnership Act", "el": "Ληξιαρχική πράξη συμφώνου συμβίωσης" }, "id": "894344", "uuid": "258f2adb-c49e-4863-9aa9-483f41c92927", "url": "https://id.mitos.gov.gr/894344/en", "last_updated": "2023-10-27T12:13:58+03:00" }