{ "metadata": { "process": { "official_title": "Birth certificate", "alternative_titles": [ "Issue of a birth certificate", "certificate of birth" ], "description": "The procedure concerns the issue of a birth certificate from the Public Register, where citizens retain their family register. The procedure does not concern the issue of a birth certificate for a minor child, which is normally registered in the applicants family. For the issue of the certificate, the person concerned may: (a) address the municipality where he/she is registered, (b) address the Points of Single Contact (ΚΕΠ-ΕΚΕ), (c) visit www.gov.gr and issue the certificate electronically using Taxisnet codes.", "org_owner_is_private": false, "org_owner": { "id": "46278", "title": "MINISTRY OF INTERIOR" }, "provision_org_owner_directory": [ { "id": "528385", "parent_id": "46278", "title": { "el": "ΔΙΕΥΘΥΝΣΗ ΑΣΤΙΚΗΣ ΚΑΙ ΔΗΜΟΤΙΚΗΣ ΚΑΤΑΣΤΑΣΗΣ" }, "active": true, "metadata": { "adminunitlevel2": "11013", "supervisorunitcode": "436627", "organizationcode": "46278" } } ], "provision_org_group_remote": [ { "id": "8256", "title": "myKEPlive" } ], "provision_org_group": [ { "id": "1461", "title": "Municipalities" }, { "id": "9916", "title": "KEP (ΚΕΠ)" } ], "remarks": "The administrative authorities shall, at the request of the person concerned, issue certificates and attestations immediately; if the immediate granting of such certificates is not possible, they shall be sent by post within ten (10) days to the indicated address. This obligation does not apply if the person concerned declares in his/her application that he/she does not wish the documents to be sent by post and that he/she will receive them in person or through an authorised representative.", "deadline_duration": "P10D", "evidence_identification_type": [ "Identification document", "Identification with TAXISnet codes" ], "type": "Outgoing", "trigger": [ "Applied for" ], "trigger_type": [ "Application (digital)", "Application (handwritten)", "Via video calling" ], "usage": [ "Digital supporting Document", "Supporting document" ], "output_type": [ "Digital document production", "Document Production" ], "source": [ "gov.gr", "SDG" ], "provided_to": [ "Citizens" ], "tax_type": [ "Certificates" ], "life_events": [ "Birth" ], "total_duration_steps_min": "PT8M32S", "total_duration_steps_max": "PT21M55S", "total_duration_steps_digital_min": "PT30S", "total_duration_steps_digital_max": "PT40S", "evidence_alternative_total_number": "0", "evidence_prerequisite_total_number": 1, "sdg_codes": [ { "title": { "el": "Δικαιώματα και υποχρεώσεις οικογένειας", "en": "Family rights and obligations" }, "description": { "el": "γέννηση, επιμέλεια ανήλικων παιδιών, γονικές υποχρεώσεις, κανόνες περί παρένθετης μητρότητας και τεκνοθεσίας, συμπεριλαμβανομένης της τεκνοθεσίας από δεύτερο γονέα, υποχρεώσεις διατροφής σε σχέση με παιδιά των οποίων η οικογένεια βρίσκεται σε διασυνοριακή", "en": "birth, custody for minor children, parental responsibilities, rules on surrogacy and adoption, including second-parent-adoption, maintenance obligations in relation to children in a cross-border family situation, in Greece" }, "id": "G1", "searched_code": "G1" } ], "application_type": "Application", "application_submission_type": [ "Submitted by the applicant (digital)", "Submitted by the applicant (in person or by post)" ], "application_owner": [ "Persons" ], "application_description": "Submission of an application by the person concerned.", "application_note": "In case the application is submitted to the Points of Single Contact (ΚΕΠ-ΕΚΕ), the citizen should indicate the municipality in which he/she is a citizen.", "interval": "Requested", "is_served_via_mykeplive": true }, "process_conditions": [ { "conditions_num_id": 1, "conditions_alternative": false, "conditions_type": "Administrative", "conditions_name": "The person concerned must be regularly registered in the Public Register of a Greek municipality." }, { "conditions_num_id": 2, "conditions_alternative": false, "conditions_type": "Administrative", "conditions_name": "The applicant, in the case of a third person, must have a legitimate interest." }, { "conditions_num_id": 3, "conditions_alternative": false, "conditions_type": "Age", "conditions_name": "The applicant shall be an adult." }, { "conditions_num_id": 4, "conditions_alternative": false, "conditions_type": "Possession of passwords to enter software", "conditions_name": "To submit an application digitally through the gov.gr portal, the applicant must have taxisnet codes.", "conditions_url": "https://www.gov.gr/ipiresies/polites-kai-kathemerinoteta/stoikheia-polite-kai-tautopoietika-eggrapha/elektronike-eggraphe-diakheirise-kodikon-taxisnet" } ], "process_evidences": [ { "evidence_num_id": 1, "evidence_type": 3070, "evidence_is_under_prerequisite": true, "evidence_prerequisite": [ "Identity" ], "evidence_alternative": false, "evidence_submission_type": [ "Submitted by the applicant (digital)", "Submitted by the applicant (in person or by post)" ], "evidence_owner": [ "Persons" ], "evidence_description": "In the case of the submission of the request by a third person on behalf of the person concerned, a qualified authorisation shall be required to verify the authenticity of the signature of the order.", "evidence_related_process": { "id": "621658", "title": { "en": "Authorisation and Electronic Authorisation", "el": "Εξουσιοδότηση και ηλεκτρονική εξουσιοδότηση" }, "ns": "ΔΔ", "last_updated": "2023-09-13T14:14:14+03:00" }, "evidence_related_url": "https://www.gov.gr/ipiresies/polites-kai-kathemerinoteta/psephiaka-eggrapha-gov-gr/ekdose-exousiodoteses", "related": { "id": "621658", "ns": "ΔΔ", "title": { "el": "Εξουσιοδότηση και ηλεκτρονική εξουσιοδότηση", "en": "Authorisation and Electronic Authorisation" } }, "evidence_title": "Enabling act" } ], "process_rules": [ { "rule_type": "Law", "rule_decision_number": "4483", "rule_decision_year": "2017", "rule_article": "115-124", "rule_description": "Creation and maintenance of an information system called \"Register of Citizens\", which includes all the records of the Municipal Register, as well as all the civil registry events that have occurred in Greece, and also those of Greek residents abroad.", "rule_gazette_doc_number": 107, "rule_gazette_doc_issue": "Α", "rule_url": "https://www.et.gr/api/DownloadFeksApi/?fek_pdf=20170100107" }, { "rule_type": "Law", "rule_decision_number": "3463", "rule_decision_year": "2006", "rule_description": "Ratification of the Code of Municipalities and Communities.", "rule_gazette_doc_number": 114, "rule_gazette_doc_issue": "Α", "rule_url": "https://www.et.gr/api/DownloadFeksApi/?fek_pdf=20060100114" }, { "rule_type": "Law", "rule_decision_number": "2690", "rule_decision_year": "1999", "rule_description": "Ratification of the Code of Administrative Procedure and other provisions.", "rule_gazette_doc_number": 45, "rule_gazette_doc_issue": "Α", "rule_url": "https://www.et.gr/api/DownloadFeksApi/?fek_pdf=19990100045" }, { "rule_type": "Presidential Decree", "rule_decision_number": "497", "rule_decision_year": "1991", "rule_description": "Codification in a single text, entitled \"Code of Decrees for the Municipal Registers\" of the provisions in force and referring to the municipal registers, as drawn up by the Special Committee of article 1 of Law 1084/1980.", "rule_gazette_doc_number": 180, "rule_gazette_doc_issue": "Α", "rule_url": "https://www.et.gr/api/DownloadFeksApi/?fek_pdf=19910100180" }, { "rule_type": "Other", "rule_description": "Total institutional framework for Municipalities.", "rule_url": "https://www.ypes.gr/astiki-dimotiki-katastasi/themata-astikis-kai-dimotikits-katastasis" } ], "process_steps": [ { "step_num_id": 1, "step_exit": false, "step_child": false, "step_title": "Physical identification of citizen", "step_official": "Competent Employee", "step_implementation": "Manual Action", "step_duration_min": "PT2M", "step_duration_max": "PT7M", "step_description": "The competent official of the municipality or the Point of Single Contact shall check that the citizens identifying documents are complete to proceed to physical identification." }, { "step_num_id": 2, "step_exit": false, "step_child": true, "step_previous_child_selector": "1", "step_previous_child": 1, "step_title": "Request to the Municipality", "step_official": "Competent Employee", "step_implementation": "Software action", "step_duration_min": "PT2M", "step_duration_max": "PT5M", "step_description": "The employee of the Municipality shall record the application completed by the citizen on paper." }, { "step_num_id": 3, "step_exit": false, "step_child": true, "step_previous_child_selector": "1", "step_previous_child": 1, "step_title": "Application to the Point of Single Contact", "step_official": "KEP (ΚΕΠ) employee", "step_implementation": "Software action", "step_duration_min": "PT1S", "step_duration_max": "PT5S", "step_description": "An official shall commence the application of a citizen and enter his/her file." }, { "step_num_id": 4, "step_exit": false, "step_child": true, "step_previous_child_selector": "3", "step_previous_child": 3, "step_title": "Citizen's data entry", "step_official": "KEP (ΚΕΠ) employee", "step_implementation": "Manual Action", "step_duration_min": "PT2M", "step_duration_max": "PT2M" }, { "step_num_id": 5, "step_exit": false, "step_child": true, "step_previous_child_selector": "4", "step_previous_child": 4, "step_title": "Print Citizen's Application", "step_official": "KEP (ΚΕΠ) employee", "step_implementation": "Software action", "step_duration_min": "PT1M", "step_duration_max": "PT1M", "step_description": "The official of the Point of Single Contact shall print the application and give it to the citizen for check and signature." }, { "step_num_id": 6, "step_exit": false, "step_child": true, "step_previous_child_selector": "5", "step_previous_child": 5, "step_title": "Scanning Citizen's Application", "step_official": "KEP (ΚΕΠ) employee", "step_implementation": "Software action", "step_duration_min": "PT1M", "step_duration_max": "PT5M", "step_description": "The official of the Point of Single Contact shall scan the application form and store it on his computer." }, { "step_num_id": 7, "step_exit": false, "step_child": true, "step_previous_child_selector": "6", "step_previous_child": 6, "step_title": "Local application storage", "step_official": "KEP (ΚΕΠ) employee", "step_implementation": "Software action", "step_duration_min": "PT10S", "step_duration_max": "PT20S", "step_description": "The official of the Point of Single Contact (KEP-EKE) saves the citizens application locally." }, { "step_num_id": 8, "step_exit": false, "step_child": true, "step_previous_child_selector": "7", "step_previous_child": 7, "step_title": "Forwarding of a citizen's request by e-mail", "step_official": "KEP (ΚΕΠ) employee", "step_implementation": "Software action", "step_duration_min": "PT1M", "step_duration_max": "PT10M", "step_description": "The official of the Point of Single Contact seeks the e-mail of the municipality responsible for processing and sends the digital file of the application by e-mail." }, { "step_num_id": 9, "step_exit": false, "step_child": true, "step_previous_child_selector": "8", "step_previous_child": 8, "step_title": "Receipt of a certificate from the Municipality", "step_official": "Competent Employee", "step_duration_min": "PT1M", "step_duration_max": "PT1M", "step_description": "The official of the Municipality shall receive the email with the application attached." }, { "step_num_id": 10, "step_exit": false, "step_child": false, "step_title": "Citizen search in the information system of the Citizens' Registερ", "step_official": "Competent Employee", "step_implementation": "Software action", "step_duration_min": "PT1M", "step_duration_max": "PT5M", "step_description": "Actions to process the request from the municipality concerned." }, { "step_num_id": 11, "step_exit": true, "step_child": true, "step_previous_child_selector": "10", "step_previous_child": 10, "step_title": "Failure to find in the Citizens' Register", "step_official": "Competent Employee", "step_duration_min": "PT1M", "step_duration_max": "PT1M" }, { "step_num_id": 12, "step_exit": false, "step_child": true, "step_previous_child_selector": "10", "step_previous_child": 10, "step_title": "Finding in the Citizens' Registry", "step_official": "Competent Employee", "step_duration_min": "PT0S", "step_duration_max": "PT0S" }, { "step_num_id": 13, "step_exit": false, "step_child": false, "step_title": "Certificate printing", "step_official": "Competent Employee", "step_implementation": "Software action", "step_duration_min": "PT1M", "step_duration_max": "PT2M" }, { "step_num_id": 14, "step_exit": false, "step_child": false, "step_title": "Check by the Head of the Register and physical signature", "step_official": "Responsible Head of Department", "step_implementation": "Inspection", "step_duration_min": "PT2S", "step_duration_max": "PT5S", "step_description": "The Head of the Register shall check the completeness of the certificate and sign the document physically." }, { "step_num_id": 15, "step_exit": false, "step_child": false, "step_title": "Issue of the certificate", "step_official": "Mayor", "step_implementation": "Signature", "step_duration_min": "PT2M", "step_duration_max": "PT5M", "step_description": "The digital signature of the Mayor shall be affixed to the document." }, { "step_num_id": 16, "step_exit": false, "step_child": false, "step_title": "Delivery of the certificate to the citizen by the Municipality or sending it to the Point of Single Contact", "step_official": "Competent Employee", "step_implementation": "Manual Action", "step_duration_min": "PT30S", "step_duration_max": "PT50S", "step_description": "The physical document shall be delivered to the citizen or sent by e-mail to the Point of Single Contact (KEP-EKE) in case the application was submitted through a Point of Single Contact." }, { "step_num_id": 17, "step_exit": true, "step_child": false, "step_title": "Delivery by the official Point of Single Contact to the citizen (mail, manual)", "step_official": "KEP (ΚΕΠ) employee", "step_implementation": "Manual Action", "step_duration_min": "PT1M", "step_duration_max": "PT1M" } ], "process_steps_digital": [ { "step_digital_num_id": 1, "step_digital_exit": false, "step_digital_child": false, "step_digital_title": "Authentication User with Taxisnet Codes", "step_digital_official": "Third entity software", "step_digital_co_org": 66797, "step_digital_implementation": "Data input in software", "step_digital_duration_min": "PT10S", "step_digital_duration_max": "PT20S", "step_digital_description": "Users insert their personal Taxisnet codes." }, { "step_digital_num_id": 2, "step_digital_exit": false, "step_digital_child": true, "step_digital_previous_child_selector": "1", "step_digital_previous_child": 1, "step_digital_title": "Successful User authentication", "step_digital_official": "Third entity software", "step_digital_implementation": "Software interaction (interoperability)", "step_digital_duration_min": "PT10S", "step_digital_duration_max": "PT20S", "step_digital_description": "The Taxisnet codes are successfully inserted." }, { "step_digital_num_id": 3, "step_digital_exit": true, "step_digital_child": true, "step_digital_previous_child_selector": "1", "step_digital_previous_child": 1, "step_digital_title": "Could not close temporary folder: %s", "step_digital_official": "gov.gr", "step_digital_implementation": "Software action", "step_digital_duration_min": "PT10S", "step_digital_duration_max": "PT20S", "step_digital_description": "In case of incorrect entry of Taxisnet codes", "step_digital_note": "It is the exit from the service" }, { "step_digital_num_id": 4, "step_digital_exit": false, "step_digital_child": false, "step_digital_title": "User consent to access personal data of the natural persons registry", "step_digital_duration_min": "PT5S", "step_digital_duration_max": "PT7S", "step_digital_description": "The user consents to authorise the application to use the following personal data: His VAT Number, Name, Last name, Fathers name, Mothers name, Year of Birth.", "step_digital_note": "In order to identify the user electronically, the application \"Single Digital Gate Applications\" requires consent to gain access to the basic data of the Register of Natural Persons of the Ministry of Economic Affairs managed by the Independent Authority for Public Revenue." }, { "step_digital_num_id": 5, "step_digital_exit": false, "step_digital_child": false, "step_digital_title": "The Data Overview", "step_digital_official": "gov.gr", "step_digital_implementation": "Data output from software", "step_digital_duration_min": "PT1S", "step_digital_duration_max": "PT1S", "step_digital_description": "The following fields are prefixed and locked: Name/ Surname/ VAT Number" }, { "step_digital_num_id": 6, "step_digital_exit": false, "step_digital_child": true, "step_digital_previous_child_selector": "5", "step_digital_previous_child": 5, "step_digital_title": "Verification of good review data", "step_digital_official": "gov.gr", "step_digital_implementation": "Software interaction (interoperability)", "step_digital_duration_min": "PT5S", "step_digital_duration_max": "PT5S" }, { "step_digital_num_id": 7, "step_digital_exit": true, "step_digital_child": true, "step_digital_previous_child_selector": "5", "step_digital_previous_child": 5, "step_digital_title": "Wrong overview data", "step_digital_official": "gov.gr", "step_digital_implementation": "Data output from software", "step_digital_duration_min": "PT1S", "step_digital_duration_max": "PT1S", "step_digital_description": "A mistake is found in the fields Name/Surname and the process cannot be continued.", "step_digital_note": "Data need to be corrected in the register of the local Tax Office." }, { "step_digital_num_id": 8, "step_digital_exit": false, "step_digital_child": false, "step_digital_title": "Citizen search data", "step_digital_official": "gov.gr", "step_digital_implementation": "Software interaction (interoperability)", "step_digital_duration_min": "PT1S", "step_digital_duration_max": "PT5S", "step_digital_description": "The citizens search in the Citizens Register is made with 5 fields. In addition to the names / Surnames, there are also the: Fathers name / Mothers name / Date of birth" }, { "step_digital_num_id": 9, "step_digital_exit": false, "step_digital_child": true, "step_digital_previous_child_selector": "8", "step_digital_previous_child": 8, "step_digital_title": "Confirmation of the correctness of citizens' data", "step_digital_official": "gov.gr", "step_digital_implementation": "Data input in software", "step_digital_duration_min": "PT5S", "step_digital_duration_max": "PT5S" }, { "step_digital_num_id": 10, "step_digital_exit": true, "step_digital_child": true, "step_digital_previous_child_selector": "8", "step_digital_previous_child": 8, "step_digital_title": "Incorrect citizens' data", "step_digital_official": "gov.gr", "step_digital_implementation": "Data output from software", "step_digital_duration_min": "PT1S", "step_digital_duration_max": "PT2S", "step_digital_description": "A mistake is found in the following fields: Fathers name / Mothers name / Date of birth and the process cannot be continued.", "step_digital_note": "Data need to be corrected in the Citizens Register of the local Tax Office." }, { "step_digital_num_id": 11, "step_digital_exit": true, "step_digital_child": false, "step_digital_title": "Issue of a certificate", "step_digital_official": "Institutional software", "step_digital_implementation": "Software interaction (interoperability)", "step_digital_duration_min": "PT1S", "step_digital_duration_max": "PT2S", "step_digital_description": "The certificate of birth is issued.", "step_digital_note": "The document has an advanced electronic seal and time stamp, code number and QR code for verification.\nIt can be distributed both electronically and in paper form.\nIn its printed form it does not need to be validated and is confirmed by the gov.gr document guarantee application." }, { "step_digital_num_id": 12, "step_digital_exit": false, "step_digital_child": false, "step_digital_title": "Save in the Citizen's Mailbox", "step_digital_official": "gov.gr", "step_digital_implementation": "Software action", "step_digital_duration_min": "PT0S", "step_digital_duration_max": "PT0S", "step_digital_description": "The certificate is saved in the citizens mailbox." } ], "process_provision_digital_locations": [ { "provision_digital_location_title": "Validity check", "provision_digital_location_url": "https://www.gov.gr/en/ipiresies/oikogeneia/gennese/pistopoietiko-genneses" } ], "process_useful_links": [ { "useful_link_title": "The step-by-step certificates", "useful_link_url": "https://howto.gov.gr/mod/book/view.php?id=264" }, { "useful_link_title": "Citizen's Inbox", "useful_link_url": "https://www.gov.gr/en/ipiresies/polites-kai-kathemerinoteta/stoikheia-polite-kai-tautopoietika-eggrapha/thurida-polite" }, { "useful_link_title": "Check document validity gov.gr", "useful_link_url": "https://www.gov.gr/ipiresies/polites-kai-kathemerinoteta/psephiaka-eggrapha-gov-gr/elegkhos-egkurotetas-eggraphon-gov-gr" }, { "useful_link_title": "myKEPlive", "useful_link_url": "https://www.gov.gr/ipiresies/polites-kai-kathemerinoteta/ex-apostaseos-exuperetese-politon/exuperetese-me-telediaskepse-apo-kentro-exupereteses-politon-kep" }, { "useful_link_title": "Integrated Information System for Citizens' Registration", "useful_link_url": "https://www.ypes.gr/olokliromeno-pliroforiako-systima-mitroo-politon/" } ] }, "ns": "ΔΔ", "title": { "en": "Issue of a Birth Certificate", "el": "Πιστοποιητικό γέννησης" }, "id": "239578", "uuid": "122e002f-b431-4f66-93bc-e9ef97641a61", "url": "https://id.mitos.gov.gr/239578/en", "last_updated": "2023-08-09T09:13:57+03:00" }