{ "metadata": { "process": { "official_title": "Granting of a health certificate or examination to external medical practitioners", "alternative_titles": [ "Medical certificate or examination certificate in external adult doctors" ], "description": "The procedure concerns the issue of a certificate of hospitalisation or examination in external medical establishments by public nursing establishments and private clinics in the country.", "org_owner_is_private": false, "org_owner": { "id": "19476", "title": "MINISTRY OF HEALTH" }, "provision_org_owner_directory": [ { "id": "178790", "title": "ΔΙΕΥΘΥΝΣΗ ΟΡΓΑΝΩΣΗΣ ΚΑΙ ΛΕΙΤΟΥΡΓΙΑΣ ΝΟΣΗΛΕΥΤΙΚΩΝ ΜΟΝΑΔΩΝ ΚΑΙ ΕΠΟΠΤΕΥΟΜΕΝΩΝ ΦΟΡΕΩΝ" } ], "provision_org_group_remote": [ { "id": "8256", "title": "myKEPlive" } ], "provision_org_group": [ { "id": "1942", "title": "Hospitals" }, { "id": "9916", "title": "KEP (ΚΕΠ)" } ], "output_registries": [ { "id": "190370", "title": { "el": "Ασθενών" } } ], "remarks": "Note that: *Pediatric certificate may be requested both for a patient who has left the hospital and for a patient who continues to be hospitalized. *Pediatric certificates or examination certificates for a patient, as well as for the medical record, should be considered as personal and strictly confidential and should be granted to the immediate interested person or his authorised representative, at the request of the patient, in which the purpose of use will be clearly stated. * The physician may refuse to issue a medical certificate if he considers that the patient's confidentiality is violated. In this case the person concerned is informed in writing.", "deadline_duration": "P10D", "evidence_identification_type": [ "Identification with TAXISnet codes", "Identification document", "Other" ], "evidence_identification_type_other": "Certification of mobile phone in the EMCDDA is required (for the use of electronic service)", "type": "Outgoing", "trigger": [ "Applied for" ], "trigger_type": [ "Application (handwritten)", "Application (digital)", "Via video calling" ], "usage": [ "Supporting document" ], "output_type": [ "Administrative Act" ], "validity_duration": "", "source": [ "gov.gr" ], "provided_to": [ "Citizens" ], "tax_type": [ "Certificates" ], "life_events": [ "Hospital visits and hospitalisation", "Insurance", "Greek Social Security Number (AMKA)", "Citizens and day-to-day life", "Health and welfare", "Healthcare", "Medical file" ], "total_duration_steps_min": "P9DT12H4M", "total_duration_steps_max": "P25DT16M", "total_duration_steps_digital_min": "PT6M10S", "total_duration_steps_digital_max": "PT13M10S", "evidence_alternative_total_number": "2", "evidence_prerequisite_total_number": 2, "evidence_total_number": 2, "application_type": "Application", "application_submission_type": [ "Submitted by the applicant (in person or by post)", "Submitted by the applicant (digital)" ], "application_owner": [ "Persons" ], "application_description": "Granting of a health certificate or examination to external medical practitioners", "application_note": "The application may be submitted to: * at the Protocol Office of the Health Structure where the examination or hospitality took place. * in any JEP, by living or by video call via myKEPive (Note: The submission of an application by teleconferencing myKEPlive, can only be handled by the presence of his or her own in the video call and not by his or her representative or by a third person) *The hospitality certificate or examination is available electronically through the link: https://www.gov.gr/ipires/ugeia-kai-pronoia/phageias/atomikos-elektonikos-phakelos-ugeias-aephu-gia-polites", "interval": "Requested", "is_served_via_mykeplive": true }, "process_conditions": [ { "conditions_num_id": 1, "conditions_alternative": false, "conditions_type": "Time", "conditions_name": "An examination should have been preceded by an exterior medical examination of public health structures or hospitalisation in a hospital or a hospital." }, { "conditions_num_id": 2, "conditions_alternative": false, "conditions_type": "Administrative", "conditions_name": "Where the application concerns a third party establishing a legitimate interest in access to the patient’s medical file, the specific legitimate interest in the application should be documented." }, { "conditions_num_id": 3, "conditions_alternative": false, "conditions_type": "Certification", "conditions_name": "For access to hospital or examination attestations, as part of the Individual Electronic Health File accessible through a specific application, available at the Single Digital Gate (gov.gr), the person concerned is required to have his or her mobile phone certified to the EMEA (for the use of the Electronic Service).", "conditions_url": "https://www.gov.gr/ipiresies/polites-kai-kathemerinoteta/stoikheia-polite-kai-tautopoietika-eggrapha/ethniko-metroo-epikoinonias-emep" }, { "conditions_num_id": 4, "conditions_alternative": false, "conditions_type": "Possession of passwords to enter software", "conditions_name": "For access to hospital or examination attestations, as part of the Individual Electronic Health File accessible through a special application available at the Single Digital Gate (gov.gr), the person concerned is required to have personal taxisnet codes.", "conditions_url": "https://www.gov.gr/ipiresies/polites-kai-kathemerinoteta/stoikheia-polite-kai-tautopoietika-eggrapha/elektronike-eggraphe-diakheirise-kodikon-taxisnet" } ], "process_evidences": [ { "evidence_num_id": 1, "evidence_type": 5743, "evidence_is_under_prerequisite": false, "evidence_alternative": false, "evidence_submission_type": [ "Presented by the applicant" ], "evidence_owner": [ "Persons" ], "evidence_description": "The person concerned or his legal representative will be required to inform the JEP official at the time of the application: - the nurse or the private clinic and - the department or unit where the hospital or examination took place - the time of the hospital or examination", "evidence_title": "Notification/Announcement" }, { "evidence_num_id": 2, "evidence_type": 7210, "evidence_is_under_prerequisite": false, "evidence_alternative": false, "evidence_owner": [ "Persons" ], "evidence_description": "The person concerned will need to know his AMCA", "evidence_title": "Proof of Insurance" }, { "evidence_num_id": 3, "evidence_type": 3070, "evidence_is_under_prerequisite": true, "evidence_alternative": false, "registry_evidence_id": "3070", "evidence_submission_type": [ "Submitted by the applicant (in person or by post)" ], "evidence_owner": [ "Persons" ], "evidence_description": "Authorization or proxy in case of submission by a third person", "evidence_related_process": "621658, ,", "evidence_related_url": "https://www.gov.gr/ipiresies/polites-kai-kathemerinoteta/psephiaka-eggrapha-gov-gr/ekdose-exousiodoteses", "evidence_note": "Where the application is made by a third person, on behalf of a patient for whom a medical record is kept at the hospital or at the clinic, a patient should be placed (with a physical stamp or digital authorisation).", "related": { "id": "621658", "ns": "ΔΔ", "title": { "el": "Εξουσιοδότηση και ηλεκτρονική εξουσιοδότηση", "en": "Authorisation and Electronic Authorisation" } }, "evidence_title": "Enabling act" }, { "evidence_num_id": 4, "evidence_type": 1127, "evidence_is_under_prerequisite": true, "evidence_prerequisite": [ "Disability" ], "evidence_alternative": true, "evidence_alternative_of_selector": "3", "evidence_alternative_of": 3, "evidence_submission_type": [ "Submitted by the applicant (in person or by post)" ], "evidence_description": "Judicial decision on the appointment of a final or provisional judicial representative", "evidence_note": "Where the patient is in legal support, the applicant shall present a decision nominating a final or provisional judicial component.", "evidence_title": "Rule" }, { "evidence_num_id": 5, "evidence_type": 8289, "evidence_is_under_prerequisite": true, "evidence_prerequisite": [ "Disability" ], "evidence_alternative": false, "evidence_submission_type": [ "Submitted by the applicant (in person or by post)" ], "evidence_owner": [ "Persons" ], "evidence_description": "Certificate of probation or non-implementation of legal instruments", "evidence_note": "In the case of a decision to appoint a provisional judicial representative, a certificate of finality or non-proceedings should also be provided.", "evidence_title": "Certificate from a court" }, { "evidence_num_id": 6, "evidence_type": 3798, "evidence_is_under_prerequisite": true, "evidence_prerequisite": [ "Identity" ], "evidence_alternative": true, "evidence_alternative_of_selector": "3", "evidence_alternative_of": 3, "evidence_submission_type": [ "Submitted by the applicant (in person or by post)" ], "evidence_owner": [ "Persons" ], "evidence_description": "Evidence of documents or the relevant Public Prosecutor's Order for proof of legitimate interest (in the case of a request by a third person)", "evidence_note": "Where an application is submitted by a third party establishing a legitimate interest in access to the patient’s medical file, the specific legal interest in the application should be documented by providing relevant evidence or there should be a Public Prosecutor where the legitimate interest is analysed.", "evidence_title": "Proof" } ], "process_rules": [ { "rule_type": "Law", "rule_decision_number": "Ν. 2690", "rule_decision_year": "1999", "rule_article": "4", "rule_description": "Establishment of the Code of Administrative Procedure and other provisions", "rule_gazette_doc_number": 45, "rule_gazette_doc_issue": "Α", "rule_url": "https://www.et.gr/api/DownloadFeksApi/?fek_pdf=19990100045" }, { "rule_type": "Joint Ministerial Decision", "rule_decision_number": "ΔΙΑΔΠ/Α1/13310", "rule_decision_year": "2002", "rule_description": "Establish administrative procedures and their respective forms and through the Civil Service Centres (K.E.P.).", "rule_gazette_doc_number": 906, "rule_gazette_doc_issue": "Β", "rule_url": "https://www.et.gr/api/DownloadFeksApi/?fek_pdf=20020200906" }, { "rule_type": "Law", "rule_decision_number": "3418", "rule_decision_year": "2005", "rule_article": "5", "rule_description": "Medical Ethics Code: \"Medical certificates and medical advice\"", "rule_gazette_doc_number": 287, "rule_gazette_doc_issue": "Α", "rule_url": "https://www.et.gr/api/DownloadFeksApi/?fek_pdf=20050100287" }, { "rule_type": "Law", "rule_decision_number": "4600", "rule_decision_year": "2019", "rule_article": "84: Ατομικός Ηλεκτρονικός Φάκελος Υγείας (Α.Η.Φ.Υ.)", "rule_description": "Modernisation and Reform of the Private Clinical Framework, Establishment of a National Public Health Agency, Establishment of a National Institute of Neoplasms and other provisions.", "rule_gazette_doc_number": 43, "rule_gazette_doc_issue": "Α", "rule_url": "https://www.et.gr/api/DownloadFeksApi/?fek_pdf=20190100043" }, { "rule_type": "Law", "rule_decision_number": "4624", "rule_decision_year": "2019", "rule_article": "Άρθρο 22: Επεξεργασία ειδικών κατηγοριών δεδομένων προσωπικού χαρακτήρα", "rule_description": "Personal Data Protection Authority, Implementing Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and incorporation into national law of Directive (EU) 2016/680 of the European Parliament and of the Council of 27 April 2016 and other provisions.", "rule_gazette_doc_number": 137, "rule_gazette_doc_issue": "Α", "rule_url": "https://www.et.gr/api/DownloadFeksApi/?fek_pdf=20190100137" }, { "rule_type": "Law", "rule_decision_number": "4961", "rule_decision_year": "2022", "rule_article": "93", "rule_description": "Electronic delivery of a certificate of hospitality or patient examination to hospitals and clinics in the country.", "rule_gazette_doc_number": 146, "rule_gazette_doc_issue": "Α", "rule_url": "https://www.et.gr/api/DownloadFeksApi/?fek_pdf=20220100146" } ], "process_steps": [ { "step_num_id": 1, "step_exit": false, "step_child": false, "step_title": "Physical identification of citizen", "step_official": "KEP (ΚΕΠ) employee", "step_implementation": "Inspection", "step_duration_min": "PT1M", "step_duration_max": "PT7M", "step_description": "When the citizen comes to the JEP, the citizen shall provide the staff member with his ID card to check the identity card.", "step_note": "In myKEPlive service, the identity check is performed by showing the citizen's identity document on the camera at the beginning of the teleconference." }, { "step_num_id": 2, "step_exit": false, "step_child": false, "step_title": "Verification of the completeness of the conditions and supporting documents", "step_official": "KEP (ΚΕΠ) employee", "step_implementation": "Inspection", "step_duration_min": "PT1M", "step_duration_max": "PT2M", "step_description": "A staff member shall check before he enters the application if the citizen fulfils the conditions for the issue of the certificate." }, { "step_num_id": 3, "step_exit": false, "step_child": false, "step_title": "Registration of citizens' data, creation and protocol of an application", "step_official": "KEP (ΚΕΠ) employee", "step_implementation": "Software action", "step_duration_min": "PT2M", "step_duration_max": "PT7M", "step_description": "The JEP official shall complete the electronic application and create a new dossier in the JEP Information System and shall provide the citizen with the certificate of application indicating the file number of the request." }, { "step_num_id": 4, "step_exit": false, "step_child": false, "step_title": "Send case file to the competent department", "step_official": "KEP (ΚΕΠ) employee", "step_implementation": "Manual Action", "step_duration_min": "P3D", "step_duration_max": "P7D", "step_description": "A JEP official shall send the relevant institution the file of the case, which shall contain the application and supporting documents.", "step_note": "The application folder is sent by e-mail or by post" }, { "step_num_id": 5, "step_exit": false, "step_child": false, "step_title": "Receipt and protocol of the application by the Department of Protocol of the Nursing Institution or the Clinical Institute", "step_official": "Competent Department", "step_implementation": "Manual Action", "step_duration_min": "P1D", "step_duration_max": "P3D" }, { "step_num_id": 6, "step_exit": false, "step_child": true, "step_previous_child_selector": "5", "step_previous_child": 5, "step_title": "Promotion of the application at the Patient Movement Office and issue of the form in three copies", "step_implementation": "Manual Action", "step_duration_min": "P1D", "step_duration_max": "P3D", "step_description": "The special form shall be drawn up in triplicate: the original for the person concerned, a copy for the patient's medical records and one for the Office of the Protocol." }, { "step_num_id": 7, "step_exit": false, "step_child": true, "step_previous_child_selector": "5", "step_previous_child": 5, "step_title": "Promotion of the application at the Ministry of Foreign Health, where the person concerned has been examined and/or introduced for short-term hospitalisation in the Emergency Department", "step_official": "Competent Department", "step_implementation": "Manual Action", "step_duration_min": "P1D", "step_duration_max": "P3D" }, { "step_num_id": 8, "step_exit": false, "step_child": false, "step_title": "Delivery of the form - certificate to the Head of Clinical Medical or Examination", "step_official": "Responsible Head of Department", "step_implementation": "Manual Action", "step_duration_min": "P1D", "step_duration_max": "P2D", "step_description": "The Patient Movement Office delivers the triple form to the Head of the Clinic where the patient was hospitalized, who has received knowledge, asks the medical record from the Medical Archive. The triple form – Hospital Certificate – is then delivered to the physician or the Director of the Clinical." }, { "step_num_id": 9, "step_exit": false, "step_child": true, "step_previous_child_selector": "8", "step_previous_child": 8, "step_title": "Signature of the form - certificate by the physician or, in the event of failure, by the Director of the Clinical", "step_official": "Competent Director", "step_implementation": "Signature", "step_duration_min": "P2D", "step_duration_max": "P3D", "step_description": "The physician, or in the event of failure by the Clinic Director, shall consult the patient's medical records and in accordance with the opinion referred to in the medical file, complete the diagnosis in the triplical form and, if signed, return it to the Clinic's Head of Administration." }, { "step_num_id": 10, "step_exit": true, "step_child": true, "step_previous_child_selector": "8", "step_previous_child": 8, "step_title": "Refusal of a certificate by a physician", "step_official": "Responsible Head of Department", "step_implementation": "Manual Action", "step_duration_min": "P1D", "step_duration_max": "P5D", "step_description": "The application for a certificate of hospitality or examination may not be granted if the medical practitioner considers that medical secrecy is infringed and reasons for it are given in writing; in this case the applicant/registered in writing (L. 2690/99, Article 4)." }, { "step_num_id": 11, "step_exit": false, "step_child": false, "step_title": "Return of the form to the Patent Movement Office and signature by the Director", "step_official": "Competent Director", "step_implementation": "Signature", "step_duration_min": "P1D", "step_duration_max": "P2D", "step_description": "The completed and signed form returns to the Patient Movement Office. The responsible patient of the Patient Movement Office presents the triple form to the Administrative Director for signature." }, { "step_num_id": 12, "step_exit": false, "step_child": false, "step_title": "Certification of the certificate by the Office of the Protocol and archive of the copy to the Medical Archive", "step_official": "Competent Employee", "step_implementation": "Manual Action", "step_duration_min": "P1D", "step_duration_max": "P2D", "step_description": "The competent official of the Office of Movement shall deliver the triplical form to the Protocol Office to receive a round seal and, if the certificate is considered to be, shall take care of the copy of the Hospital Certificate for the patient's medical file to the Medical Archive." }, { "step_num_id": 13, "step_exit": true, "step_child": false, "step_title": "Delivery of the certificate to the citizen or dispatch by post", "step_official": "Competent Department", "step_implementation": "Manual Action", "step_duration_min": "P1D", "step_duration_max": "P5D", "step_description": "The Nursing Certificate is delivered to the patient in person, where the patient signes to confirm his receipt or sent by post." } ], "process_steps_digital": [ { "step_digital_num_id": 1, "step_digital_exit": false, "step_digital_child": false, "step_digital_title": "Enclosure on the application page \"Individual E-Health Folder\"", "step_digital_official": "Third entity software", "step_digital_co_org": 66797, "step_digital_implementation": "Data input in software", "step_digital_url": "https://www.gov.gr/ipiresies/ugeia-kai-pronoia/phakelos-ugeias/atomikos-elektronikos-phakelos-ugeias-aephu-gia-polites", "step_digital_duration_min": "PT1M", "step_digital_duration_max": "PT2M", "step_digital_description": "The user shall type the link https://www.gov.gr/ipires/ugeia-kai-pronoia/phakelos-ugias/atomikos-elektronikos-phakelos-ugeias-aephu-gia-polites to identify the application in the Single Digital Gate (gov.gr).", "step_digital_note": "Finding the single Digital Gate page is also possible, following the route: Home-> Health and Welfare->Health->Packet-> Individual Health Electronic Folder for Citizens." }, { "step_digital_num_id": 2, "step_digital_exit": false, "step_digital_child": false, "step_digital_title": "Authentication", "step_digital_official": "Third entity software", "step_digital_co_org": 97785, "step_digital_implementation": "Software interaction (interoperability)", "step_digital_duration_min": "PT1M", "step_digital_duration_max": "PT2M", "step_digital_description": "The user enters the GSPD credentials (TAXISnet codes)." }, { "step_digital_num_id": 3, "step_digital_exit": false, "step_digital_child": false, "step_digital_title": "Using a second identification factor (OTP)", "step_digital_official": "Third entity software", "step_digital_co_org": 97785, "step_digital_implementation": "Software interaction (interoperability)", "step_digital_url": "https://www.gov.gr/ipiresies/polites-kai-kathemerinoteta/stoikheia-polite-kai-tautopoietika-eggrapha/ethniko-metroo-epikoinonias-emep", "step_digital_duration_min": "PT2M", "step_digital_duration_max": "PT5M", "step_digital_description": "User receives the 6-digit disposable code (OTP)", "step_digital_note": "In order for the user to make use of the electronic services of the Electronic Health Folder, his mobile phone should have previously certified in the National Communication Register (EPC) to receive a disposable code (OTP)." }, { "step_digital_num_id": 4, "step_digital_exit": false, "step_digital_child": false, "step_digital_title": "AMKA registration", "step_digital_official": "Third entity software", "step_digital_co_org": 89858, "step_digital_implementation": "Software interaction (interoperability)", "step_digital_duration_min": "PT1S", "step_digital_duration_max": "PT5S", "step_digital_description": "The user shall register his AMKA in the specific field, to obtain information on his personal file." }, { "step_digital_num_id": 5, "step_digital_exit": false, "step_digital_child": false, "step_digital_title": "Go to the \"Electronic Health Folder\" tab", "step_digital_official": "Entity software that performs the service", "step_digital_co_org": 89858, "step_digital_implementation": "Software action", "step_digital_duration_min": "PT1M", "step_digital_duration_max": "PT2M", "step_digital_description": "The user goes to the \"Electronic Health Folder\" tab and selects the \"Numbers\" field" }, { "step_digital_num_id": 6, "step_digital_exit": true, "step_digital_child": false, "step_digital_title": "View and/or print the sought hospitality", "step_digital_official": "Entity software that performs the service", "step_digital_implementation": "Data output from software", "step_digital_duration_min": "PT1M", "step_digital_duration_max": "PT2M", "step_digital_description": "The user chooses the subsection \"Nurses\", where the hospitality or the list of hospitals appears. He chooses the hospitality he is interested in in order to display the data or print the relevant attestation.", "step_digital_note": "The data displayed in the \"Surveys\" section are: *-ICD10 Code, *-Cause of Hospital, *-Survey, *-Year, *-Comments." } ], "process_provision_digital_locations": [ { "provision_digital_location_title": "Individual E-Health Folder for Citizens", "provision_digital_location_url": "https://www.gov.gr/ipiresies/ugeia-kai-pronoia/phakelos-ugeias/atomikos-elektronikos-phakelos-ugeias-aephu-gia-polites", "provision_digital_location_description": "Digital issue of a certificate of hospitality or examination in external adult doctors" } ], "process_useful_links": [ { "useful_link_title": "Instructions for the use of an Electronic Health Folder", "useful_link_url": "https://www.e-syntagografisi.gr/p-rv/VAADIN/help/erdv_manual_public.pdf" }, { "useful_link_title": "Frequently Asked Questions", "useful_link_url": "https://www.e-syntagografisi.gr/p-rv/VAADIN/help/faq.pdf" }, { "useful_link_title": "Patient Movement Office - Issue of a health certificate", "useful_link_url": "https://www.moh.gov.gr/articles/newspaper/egkyklioi/stoxoi-e-s-y/182-diaxeirish-asthenwn?fdl=185" } ] }, "ns": "ΥΕ", "title": { "en": "Test Translate Admin", "el": "Πιστοποιητικό νοσηλείας ή εξέτασης σε εξωτερικά ιατρεία ενηλίκων" }, "id": "174516", "uuid": "1a71f96d-8e87-4ebd-a66a-e56158b530c9", "url": "https://id.mitos.gov.gr/174516/en", "last_updated": "2023-07-28T10:20:55+03:00" }